How to Edit Time Cards After the Time Card Upgrade

In an upcoming upgrade to My Time Card and Time Card Details, there will be some minor adjustments to the process when editing your time cards. While the steps are similar, there are some key differences during the process.

For more information about the time card upgrade, you can refer to the following article.

Table of Contents

Checking Which Time Card Version You Have

If the stop time for your time records is slightly grayed out and some time records have a "Clock Out" icon like the example below, then you are viewing the updated time card view. If it does not look like the below example, then you are still using the prior time card version and should refer to the following article.

ETC_-_Time_Card_-_TRA2_-_After_-_02.png

Best Practices

The best practice is to make all your edits (adding, editing, and/or deleting time records) for the employee's time card in one batch before saving. As the policies will be applied to the time card after saving (e.g. calculating hours), saving after every minor edit will result in multiple policies applying and take longer for the fully calculated time card to present.

Adding a Time Record

  • Specify the date range you will be adding time for.

    Pay_Period_Chooser_-_00.png

  • Click the employee that will be receiving time from the employee list to the left.

    Time_Card_Detail_-_Employee_List.png

  • Click Add Time...
    1. at the top of the time card to select a specific date for the selected date range.
    2. next to the date to add more time for a specific date.

    ETC_-_Time_Card_-_Add_-_00.png

  • Select the location and cost code to be used and enter the start time.
    • If the employee should no longer be tracking their time, such as for a break or the end of their day, use the "Clock Out" checkbox and enter a stop time for the time record.
    • If you do not use the "Clock Out" checkbox, it will try to use the start time from the following time record for an implied stop time. If there is no following time record, then it is an incomplete time record with a Overview__Time_Card_Detail__115002665908__Incomplete.png symbol in place of the stop time.
    • A comment can also be added as a reminder as to why the time was manually added.
  • ETC_-_Time_Card_-_Add_-_01.png

  • Click Save after making all your necessary changes. The policies for the employee will apply and calculate the totals for the employee.

    ETC_-_Time_Card_-_Add_-_04.png

Editing a Time Record

  • Specify the date range you will be editing time for.

    Pay_Period_Chooser_-_00.png

  • Click the employee with the time card that you will be editing.

    Time_Card_Detail_-_Employee_List.png

  • Click the Edit icon Overview__Time_Card_Detail__June_Update___360003910674__Edit_Time.pngor the field that you want to edit. Boxes will appear around all the time record fields for the day that can you edit.

    ETC_-_Time_Card_-_TRA2_Edit_-_00.png

    ETC_-_Time_Card_-_TRA2_Edit_-_03.png

  • Edit/enter the necessary information for the time record(s).
    • If the employee should no longer be tracking their time, such as for a break or the end of their day, use the "Clock Out" checkbox and enter a stop time for the time record.
    • If you do not use the "Clock Out" checkbox, it will try to use the start time from the following time record for an implied stop time. If there is no following time record, then it is an incomplete time record with a Overview__Time_Card_Detail__115002665908__Incomplete.png symbol in place of the stop time.
    • A comment can also be added as a reminder as to why the time was manually added.

      ETC_-_Time_Card_-_TRA2_Edit_-_03.png

  • Save after making all your necessary changes.

Deleting a Time Record

  • Specify the date range you will be deleting time for.

    Pay_Period_Chooser_-_00.png

  • Click the employee that will be deleting time for.

    Time_Card_Detail_-_Employee_List.png

  • Click the trash can icon next to a record. If you are already editing a time record, click the red trash can icon.

    How_To_Edit_Or_Delete_A_Time_Record__360006724373__Trash_Icon_Edit_Mode_Edit.png

    ETC_-_TCD_-_Delete_Icon_-_00.png

  • The record to be deleted will be grayed out like below.

    How_To_Edit_Or_Delete_A_Time_Record__360006724373__Delete_Edit.png

  • Click Save after making all your necessary changes.
Was this article helpful?
0 out of 0 found this helpful