How to Approve a Time Card

Time Card approvals can be done from within ExakTime Connect or ExakTime Mobile, depending on the level of approval being performed.

An employee-level time card approval can be performed within ExakTime Connect and Mobile.

Supervisor and sign-off level approvals can only be performed within ExakTime Connect.

 Approve a Complete Time Card Only

We advise approving a time card at or near the end of your pay period. If the time card has been approved, any future records from reaching your time card. While the records are not lost, approving your time card prematurely can result in an incomplete time card and can delay any of your company's policies/procedures.

Employee-Level Approvals

 Guides for Employees

For time card approval directions to provide to employees to approve their own time card, you can provide them with either of the following articles:

In ExakTime Connect

When you or an employee is ready to approve their time in ExakTime Connect, they must first sign in to the ExakTime Connect account through a supported web browser. If your employees do not have ExakTime Connect access, you can refer to the following article

  • Click My Time Card or click Time Cards and click My Time Card or Time Card Detail from the top-menu bar, depending on permissions.

    ETC_-_Time_Cards_-_My_Time_Cards_-_Time_Card_Details_-_00.png

  • Select a pay period to be approved. A time card cannot be approved if viewing a pay week or custom date range.

    ETC_-_Time_Cards_-_Time_Card_Approvals_-_Pay_Period_-_02.png

  • Review your time card and make sure that the time records and hours are correct.
  • Click Approve Time after the time card has been reviewed.
    • The "Approve Time" button will not be available if you are not viewing a pay period, if the time card is blank, and/or if you are not allowed to approve a time card with exceptions (e.g. incomplete time records or overlapping time records).

    ETC_-_Time_Card_Details_-_Approve_Own_Time_Card_-_01.png

  • After the time card has been approved, there will be a small green checkmark in the summary area.

    ETC_-_Time_Card_Details_-_Approve_Own_Time_Card_-_04.png

In ExakTime Mobile

If given permission, you can approve your own time card for a given pay period.

To approve your time card on ExakTime Mobile, you must have an internet connection to approve your time. This is to ensure that you are viewing and approving the latest copy of your time card. 

  • Press the menu button () in the top left of ExakTime Mobile and press Approvals.

    Overview__Time_Card_Approval__228592828__iOS_-_Mobile_Time_Cards_-_Press_Menu_Button.png

    Overview__Time_Card_Approval__228592828__iOS_-_Mobile_Time_Cards_-_Approvals.png

  • You will see a menu like the below example where you can review the details of your time card, any potential problems, and a button to approve your time.

    Overview__Time_Card_Approval__228592828__iOS_-_Mobile_Time_Cards_-_Exceptions.png

    • Press Details to view a breakdown of your hours.

      Overview__Time_Card_Approval__228592828__iOS_-_Mobile_Time_Cards_-_Details.png

    • If there are any exceptions on your time card, you will see a small warning indicating what is going on. If there are any issues, you should contact the ExakTime Administrator with company approved channels to make the necessary corrections/adjustments.

      Overview__Time_Card_Approval__228592828__iOS_-_Mobile_Time_Cards_-_Exceptions_Focus.png

  • Press the Approve button if everything appears correct to you. Depending on other settings, may be presented with an additional message and/or signature field.
    • The "Approve" button will not be available if the time card is blank and/or if you are not allowed to approve a time card with exceptions (e.g. incomplete time records or overlapping time records).

    Overview__Time_Card_Approval__228592828__Approvals_Examples_Final.png

  • After your time card has been approved, you will see a small "Approved" icon in the top right of the approvals page.

    Overview__Time_Card_Approval__228592828__iOS_-_Mobile_Time_Cards_-_Approved_Time_Card.png


Approving Other Time Cards In ExakTime Connect

With Time Card Detail

Approving a time card from the time card details allows you to better understand what an employee did throughout the day and focus on individuals.

  • Go to Time Cards in the top menu bar, then click Time Card Detail.

    ETC_-_Menu_-_Time_Card_Details_-_00.png

  • Check your date range and make sure that it is the appropriate pay period. You cannot approve time for a pay week or custom date range.

    ETC_-_Time_Cards_-_Time_Card_Approvals_-_Pay_Period_-_02.png

  • Select the employee to review and approve.

    ETC_-_Time_Card_Details_-_Select_Employee_01.png

  • After the time card has been reviewed and everything appears to be correct, click Approve Time.
    • The "Approve Time" button will not be available if you are not viewing a pay period, if the time card is blank, and/or if you are not allowed to approve a time card with exceptions (e.g. incomplete time records or overlapping time records).

    ETC_-_Time_Card_Details_-_Approve_Time_-_02.png

  • After the time card has been approved, you will see a small green checkmark in the summary area with an indicator of the level of approval (Supervisor or Sign Off).

    ETC_-_Time_Card_Details_-_Approved_Time_-_01.png

With Time Card Summary

Approving time cards from the time card summary allows you to review and approve employees times in bulk making it quick and easy for large groups.

  • Go to Time Cards in the top menu bar, then click Time Card Summary.

    ETC_-_Menu_-_Time_Card_Summary_-_00.png

  • Check your date range and make sure that it is the appropriate pay period. You cannot approve time for a pay week or custom date range.

    ETC_-_Time_Cards_Summary_-_Pay_Periods_-_01.png

  • You will see a list of employees with columns indicating any employee approval, supervisor approval, and sign off. Depending on the level of permission, a checkbox will appear underneath the column for your level of approval. Click the checkbox to approve an employee's time card at your level.

    ETC_-_Time_Cards_Summary_-_Unapprove_-_01.png

  • The ability to sign off multiple employees is only available to employees with "Sign Off" level approval. Click the Quick Sign Off # button and confirm that you are approving the listed empoyees.

    ETC_-_Time_Cards_Summary_-_Quick_Sign_Off_-_00.png

    ETC_-_Time_Cards_Summary_-_Quick_Sign_Off_-_02.png

 Next Article

The next article in this series is How to Remove a Time Card Approval(s)

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