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How to Remove a Time Card Approval(s)

When reviewing a time card approval, a time card approval can be removed by either using the "Remove Approval" button, the Time Card Summary checkbox, or when an approved time card has been edited.

A time card approval can only be removed if there is no higher-level approval than your approval on the time card. If there is a higher level of time card approval than your own, the "Remove Approval" button will not be present (e.g. If a time card has an Employee and Supervisor approval, the employee cannot remove their Employee Approval).

There are currently three levels of approvals:

  • Employee - The lowest level of approval
  • Supervisor
  • Sign-Off - The highest level of approval

After a time card approval has been removed, employees, supervisors, and/or sign-off approvers should be notified through company approved channels so they can reapprove time cards as needed.

If the time card has been approved at an equal level, then you can remove a time card approval or edit a time card (e.g. If there is an Employee and Supervisor approval, any supervisor can remove the Supervisor approval or edit the time card).

After Editing a Time Card

When a time card has been edited by a user with sufficient permission, the employee's time card will automatically have all the time card approvals removed. After you finish editing the employee's time card, you should contact the approvers (employee, supervisor, or sign-off) to reapprove the time card.

From Their Own Time Card

  • Depending on the permissions, an employee can review and unapprove their own time card by going to My Time Cards or clicking Time Cards and clicking My Time Cards and Time Card Details.

    ETC_-_Time_Cards_-_My_Time_Cards_-_Time_Card_Details_-_00.png

  • Check the date range and make sure that it is the appropriate pay period. Time cards cannot be approved/unapproved for a pay week or custom date range.

    ETC_-_Time_Cards_-_Time_Card_Approvals_-_Pay_Period_-_02.png

  • Click Remove Approval.

    ETC_-_Time_Cards_-_Time_Card_Approvals_-_Emp_-_Employee_View_-_02.png

  • If there is an approval higher than the employees, the "Remove Approval" button will not be available. In these instances, the employee should contact a user with the appropriate approval level to remove their approval before the employee can remove theirs.

    ETC_-_Time_Cards_-_Time_Card_Approvals_-_Emp_Sup_-_Employee_View_-_01.png

From Time Card Details

  • Go to Time Cards in the top menu bar, then click Time Card Detail.

    Time_Cards_-_Time_Card_Detail.png

  • Check your date range and make sure that it is the appropriate pay period. You cannot unapprove time for a pay week or custom date range.

    ETC_-_Time_Cards_-_Time_Card_Approvals_-_Pay_Period_-_02.png

  • Click Remove Approval.

    ETC_-_Time_Cards_-_Time_Card_Approvals_-_Emp_Sup_-_Supervisor_View_-_Unapprove_-_00.png

  • If there is an approval higher than yours, the "Remove Approval" button will not be available. If the time card approvals must be removed, it is best to speak with the higher-level approvers.

    ETC_-_Time_Cards_-_Time_Card_Approvals_-_Emp_Sup_-_Employee_View_-_01.png

From Time Card Summary

  • Go to Time Cards and click Time Card Summary.

    ETC_-_Menu_-_Time_Card_Summary_-_00.png

  • Check your date range and make sure that it is the appropriate pay period. You cannot unapprove time for a pay week or custom date range.

    ETC_-_Time_Cards_Summary_-_Pay_Periods_-_01.png

  • Click the checkbox under the appropriate column(s) (Employee Approval (for your own time card), Supervisor Approval, or Sign Off) to remove the approval.

    ETC_-_Time_Cards_Summary_-_Unapprove_-_01.png

For Multiple Time Cards

The "Unapprove All" button will remove all approvals (Employee, Supervisor, and Sign Off) for your employees and is only available for users that have the "Sign Off" permission, such as Administrators.

  • Go to Time Cards and click Time Card Summary.

    ETC_-_Menu_-_Time_Card_Summary_-_00.png

  • Check your date range and make sure that it is the appropriate pay period. You cannot unapprove time for a pay week or custom date range.

    ETC_-_Time_Cards_Summary_-_Pay_Periods_-_01.png

  • Click Unapprove All to remove all approvals (Employee, Supervisor, and Sign Off) for your employees.

    ETC_-_Time_Cards_Summary_-_Pay_Periods_-_03.png

 Next Article

The next article in this series is Reviewing Time Card Approvals

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