When reviewing a time card approval, a time card approval can be removed by either using the "Remove Approval" button, the Time Card Summary checkbox, or when an approved time card has been edited.
Table of Contents
- Who Can Remove a Time Card Approval
- Time Card Approvals and Quarantined Time
- How to Remove a Time Card Approval
Who Can Remove a Time Card Approval
A time card approval can only be removed if there is no higher-level approval than your approval on the time card. If there is a higher level of time card approval than your own, the "Remove Approval" button will not be present (e.g. If a time card has an Employee and Supervisor approval, the employee cannot remove their Employee Approval).
There are currently three levels of approval:
- Employee - The lowest level of approval
- Supervisor
- Sign-Off - The highest level of approval
After a time card approval has been removed, employees, supervisors, and/or sign-off approvers should be notified through company-approved channels so they can reapprove time cards as needed.
If the time card has been approved at an equal level, then you can remove a time card approval or edit a time card (e.g. If there is an Employee and Supervisor approval, any supervisor can remove the Supervisor approval or edit the time card).
Time Card Approvals and Quarantined Time
If a time card has been approved at any level, all time punches created by and for the employee will populate the Quarantined Time tab of the Time Card Summary and not the employee's time card.
When removing all time card approvals for an employee's time card, all the time punches of the Employee in the Quarantined Time tab will populate the employee's time card.
For more information about the Quarantined Time tab of Time Card Summary, you can refer to the following dedicated article.
How to Remove a Time Card Approval
By Editing a Time Card
When a time card has been edited by an employee with sufficient permission, all time card approvals will be removed. An employee/supervisor cannot edit a time card if there is any approval above their level.
For example, an employee with Supervisor-level approval is unable to edit a time card with Sign-Off level approval. An employee with Sign-Off level approval can edit a time card and remove both Supervisor and Employee level approvals.
After you finish editing an employee's time card, you should contact the approvers (employee, supervisor, or sign-off) to reapprove the time card.
From Their Own Time Card
An employee can unapprove their time card if there is no higher-level approval. For example, an Employee cannot remove their approval if there is a Supervisor or Sign-Off level approval. The employee would need to contact an appropriate supervisor/administrator to remove their approvals first.
- Depending on the permissions, an employee can review and unapprove their own time card by going to My Time Cards or clicking Time Cards and clicking My Time Cards and Time Card Details.
- Check the date range and make sure that it is the appropriate pay period. Time cards cannot be approved/unapproved for a pay week or custom date range.
- Click Remove Approval.
- If there is an approval higher than the employees, the "Remove Approval" button will not be available. In these instances, the employee should contact a user with the appropriate approval level to remove their approval before the employee can remove theirs.
From Time Card Details
An employee can unapprove a time card if there is no higher-level approval. For example, a Supervisor cannot remove their approval if there is a Sign-Off level approval. The Supervisor would need to contact an appropriate administrator to remove the approval first.
- Go to Time Cards in the top menu bar, then click Time Card Detail.
- Check your date range and make sure that it is the appropriate pay period. You cannot unapprove time for a pay week or custom date range.
- Click Remove Approval.
- If there is an approval higher than yours, the "Remove Approval" button will not be available. If the time card approvals must be removed, it is best to speak with the higher-level approvers.
From Time Card Summary
- Go to Time Cards and click Time Card Summary.
- Check your date range and make sure that it is the appropriate pay period. You cannot unapprove time for a pay week or custom date range.
- Click the checkbox under the appropriate column(s) (Employee Approval (for your own time card), Supervisor Approval, or Sign Off) to remove the approval. If there is a higher-level approval on the time card, the checkbox will not be available.
For Multiple Time Cards via Time Card Summary
The "Unapprove All" button will remove all approvals (Employee, Supervisor, and Sign Off) for your employees and is only available for users that have the "Sign Off" permission, such as Administrators.
- Go to Time Cards and click Time Card Summary.
- Check your date range and make sure that it is the appropriate pay period. You cannot unapprove time for a pay week or custom date range.
- Click Unapprove All to remove all approvals (Employee, Supervisor, and Sign Off) for your employees. After the quarantined time has moved to the employee's time card, you should contact the approvers (employee, supervisor, or sign-off) to reapprove the time card.
Next Article
The next article in this series is Reviewing Time Card Approvals