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Using Shifts to Calculate Hours Spanning Across Midnight or Between Pay Periods

Shifts are a feature of ExakTime Connect that can help "label" an employee's hours with a shift, calculate the hours for the shift, and "bundle up" the hours worked.

As what determines a shift can differ depending on the company, here are some situations where shifts could be used to see if they could apply to your company.

If you believe that shifts would benefit your company, you can refer to the following article for instructions on the setup of shifts.

Bundle Employee's Time For The Initial Day Worked

Normally in the ExakTime system, if an employee were to work through midnight and clock in/out to accurately track their time, their time would be attributed to the day the clock in/outs were made.

For example, without shifts, if an employee were to make any punches on Monday before midnight, their time would be on Monday on their time card, while any punches made after midnight would go to Tuesday. This may not be accepted as this would result in the employee not receiving daily overtime as their hours would be split into two different days.

With shifts, all the time records made from Monday night and Tuesday morning would be "bundled up" and considered to be part of the initial day worked, which would be Monday in this example.

This can also help if an employee were to work during the transition into a new work week. With the time being "bundled up" and attributed towards the initial day, their hours would not calculate to be part of the following week, but the initial week worked.

Without Shifts

ETC_-_Shifts_-_Same_Day_-_No_Shifts_-_00.png

With Shifts

ETC_-_Shifts_-_Same_Day_-_No_Shifts_-_01.png

Calculating Overtime Overnight

When an employee works through midnight and would receive overtime, the ExakTime system may not appropriately calculate the overtime hours they should receive.

Without shifts, the hours would be split into two respective days and their hours would calculate for those two days. With shifts, the hours could be "bundled" up into the initial day worked so ExakTime Connect would properly calculate their daily overtime.

In the example below, we can see that without shifts, the employee's hours will calculate their hours separately for the respective day the hours would technically fall on. With shifts, the hours would be bundled into the initial day worked and calculate the employee's hours as generally expected. 

Without Shifts

ETC_-_Shifts_-_Same_Day_-_OT_-_01.png

With Shifts

ETC_-_Shifts_-_Same_Day_-_OT_-_00.png

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