How to Add an Offer Letter Template

Navigating to Offer Letter Templates
  • Click Administration from the top menu bar of the Applicant Tracking System.

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  • Click Offer Letter Templates on the left-hand side.

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  • You will see a page displaying offer letter templates like below:

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Adding an Offer Letter Template

  1. Click Add Template

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  2. Enter the required information for your offer letter template.
    • Add Template Name
    • Add Template Content
      • A long list of mail merge fields is available in the Mail Merge drop-down menu. Mail Merge fields will auto-populate using ATS data. If the information is not tied to data in the ATS, it will be completed on the Additional Fields page when creating an offer letter. The Mail Merge field must come from the drop-down menu. It cannot be entered manually.

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  3. Click the eye.svg icon to see a preview of your template.
  4. Click Save Changes when done.

E-Signature Mail Merge Fields

Two mail merge fields exist for e-signature: Type Signature and Digital Wet Signature. Mail merge field(s) must be added to take advantage of e-signature functionality on offer letters.

  • Type Signature is as it sounds; candidates will be required to type their name into a text box to e-sign the offer. This type of e-signature can be especially helpful if your offer letter requires candidates to initial places throughout the letter.
  • Digital Wet Signature will require candidates to use their mouse or finger to e-sign the offer.
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