Compensation Overview for Core HR

The Compensation menu within HRIS gives administrators the ability to create compensation records that include Pay Rates and Payment Transactions.

Any of the compensation options can be accessed from the menu by expanding Employee,
expanding the Payroll section, then clicking Compensation.

If you are already viewing an employee profile, you can hover over Payroll and click Compensation.

Pay Rates

The Payroll tab allows the administrator to track base pay compensation for the employee. The Pay Rates page breaks down the employee's compensation annually, by pay period, and hourly. It also displays Hours Worked, Over Time Rates, and Notes. The Pay Rates page also allows you to track both current and historical compensation records. The most current record will have a blank end date. The rest of the historical records should have a corresponding end date in order to run accurate compensation reports as well as allow compensation based benefits to calculate correctly.

The Pay Rates tab will show two options:

• Create Compensation Rate Record
• Delete Selected Record(s)

Create Compensation Rate Record

• From the Actions drop-down menu, click Create Compensation Rate Record.

  

• Enter the relevant information for the compensation rate.
  • Enter Pertinent Compensation Fields
    • Start Date - Indicates when this record is effective.
    • Stop Date - Indicates when this record should be marked inactive. If the end date is not set, it is assumed it is the active record.
    • Rate Code - Optional Field
    • Employer Code - Optional Field 
    • Notes - Optional Field 
  • Select one of the following Radio Buttons: Salary or Hourly 
    
    •  Salary 
      • Per Pay Amount - The Per Pay Amount will be converted to an Annual Amount by referencing the Pay Schedule Year that correlates with the year of the Start Date entered above. If a Pay Schedule does not exist for the corresponding year, then the Annual Amount will be equal to the Per Pay Amount entered into this field.
      • Annual Hours Worked
        • Note: this field is used in the EEOC-1 Component 2 Reporting
      • Overtime Rate - Optional Field 
      • Other Rate - Optional Field 
      • Auto Pay - Determines if Standard Automatic Pay should apply.
      • Auto Pay Hours - The number of hours applied to Standard Automatic Pay.
    • Hourly
      1. Hourly Rate - used to calculate the employees annual rate divided by the annual hours worked 
      2. Annual Hours Worked - the estimated hours the employee will work in a year 
  • Add Record 

  

• Click Save. 
• Click Cancel to return to the Pay Rates tab.

Transactions

The Transactions tab allows an administrator to maintain unlimited compensation activity that falls outside of base pay compensation. Each transaction is time stamped and tagged with a transaction type that provides details such as stipend, bonus, commission, and any additional pay.

• Pay Code: This drop-down menu will be automatically loaded with generic pay codes that can be used internally. Administrators have the ability to add specific pay codes if none of the generic codes apply to their company.
• Rate Code: This drop-down menu will contain a "Default" setting. Other rate codes can be added if the Payroll functionality will be used.
• Employer Code: This drop-down menu will contain the name of your company or any other employer code that has been associated with your payroll settings.
• Agency: This drop-down menu will be automatically loaded with generic agencies. These can only be edited if the Payroll functionality will be used.
• Frequency: For EZSync accounts, this drop-down list will automatically populate with the Frequencies configured in Payroll.
• Calc Code: For EZSync accounts, this drop-down list will automatically populate with the Calc Codes configured in Payroll.
• Last Taken: For EZSync accounts, this field automatically updates every time payroll is processed.
• Paid: For EZSync accounts, this field will automatically update every time payroll is processed.

The Pay Rates tab will show two options:

• Create Transaction Record
• Delete Selected Record(s)

Creating Transaction Record

• From the Actions drop-down menu, click Create Transaction Record.

  

• Enter the relevant information for the transaction.
  • Select a Pay Code (if applicable)
  • Select a Rate Code (required)
  • Select an Employer Code (if applicable)
  • Select an Agency (if applicable)
  • Enter Start Date (required)
  • Enter End Date (required)
  • Enter Amount (required)
  • Select Type (required)
  • Select Category (if applicable)
  • Enter Notes
  • Select Project (if applicable)
  • Select Location (if applicable)

  

• Click Save.