The Demographic Change Log will display all Employee demographic changes that are pending or processed for a specific date. Users will see the Export Date, the number of Employees in Export, and a View Employees hyperlink. If Employee Demographic data is entered incorrectly or in error, then the data will need to be re-entered and the new change(s) registered in the Demographic Change Log. Once an export from the HRIS has been executed against the Demographic Change Log, an Export Date will be applied to the summary record, and all new changes made from that point forward will be created within a new Summary Record.
Demographic Changes are used in the administration of employee benefits as well as payroll functions either by the company or a third-party administrator (TPA). Changes that need to be transmitted to a TPA can be exported in .csv or .txt formats through the HRIS Export Utility.
The hyperlinks under the "Export Data" column allows users to see specific export data including the current Export Reason. The Export Reason - unlike in the Benefit, Deduction, and COBRA Change Logs, respectively - cannot be edited.