How to Create a New Job Requisition

The Job Requisition process allows a user to formally request a new position or to fill an open position. For information about the job requisition process, please refer to: Complete Guide to Job Requisition Approval

Navigating to Jobs
From the Applicant Tracking System module, click Jobs.

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Creating a Job Requisition

From the top right, click the Create Req button to show the available options:

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  • From Scratch - Create a brand new job posting.
  • From a Draft - Continue working on a draft for a job posting.
  • From a Template - Create a new job posting based on an existing job template. You are able to make adjustments to your job template before posting. For information on creating a job template, you can refer to: Complete Guide to Job Templates
  • From Existing Job - Create a new job posting from an existing job posting. 

Each option will have a similar process.

Job Details

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Job Details allows you to enter information for the job requisition that will be viewed by requisition approvers, applicants, and additional job information/configuration for internal use. Some of the fields listed below may differ depending on other settings that you have enabled.

  • Confidential Job Posting - If enabled, the job will be posted to the few job boards that will accept confidential postings. For a list of job boards that allow this, please refer to - Confidential Posting Job Posting & Distribution

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  • Requisition Code - (Optional) For internal use and reporting. You can add in your own code or have the ATS generate one for you.

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  • Job Title - (Required) Job Title to be advertised. The job title on a job ad should be an industry-recognized title and can differ from your internal job title.

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  • Job Description - (Required) A description of the job such as company information, a list of job duties, and a list of requirements. Lists of 5 to 10 bullet points can provide a detailed enough description without becoming too lengthy.

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  • Additional Job Information - This information will not be distributed and will only be displayed for internal use. Internal only information could Include, but not limited to, information like salary amount, manager, and other relevant notes.

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  • Location Information & Postal Code - Where the job will be located. The Postal Code is required by job boards. The job posting can be posted with multiple locations.
    • Country
    • Postal Code - (Required) The City and State will automatically populate if the zip code is within the US or Canada. All other fields will be manual entry.
    • City
    • State/Province/Region
    • Primary - (Required) Use this check box to designate the Primary location of the job; only 1 Primary Location can be assigned.
    • Career Page Display - Choose how to display this location on your career page. Show means the location will appear with the city and state displaying and Hidden means do not display on career page.
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  • Length of job posting (days) (Optional) - The number of days a job will be ‘Open’ (posted) after the requisition is approved and posted.

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  • Job Posting Fields - Any fields in this section are custom and controlled by the system admin. For more information about job posting fields, you can refer to: Complete Guide to Job Posting Fields

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  • Auto Responder - Will send the candidate an email letting them know that their submission has been received. For information about creating an email template for "Auto Responder," you can refer to: Complete Guide to Email Templates

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  • EEO (Equal Employment Opportunity) Job Category - This is optional and will be used in your AAP report to track candidates who participate in the voluntary affirmative action survey.

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  • EEO Job Group - This is optional and can be used to group similar jobs together into one category.

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  • Labels to Assign - When a label is selected from the drop-down menu, candidates will be given the specified label to make it easier for candidates with that label. (E.g. If you specified "Driver" as the label, the candidates will receive a "Driver" label. If you have an opening for a "Driver" in the future, you can search your candidate pool for candidates labeled "Driver" to save time in the recruitment process.

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  • Assigned Recruiter & Hiring Manager(s) - Recruiters or Hiring Manager users assigned to a job can view jobs assigned to them, add comments to candidates attached to the job, forward/email candidates attached to the job, and edit candidate scores and stages for the job.

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  • Approval Process - (Required) The approval process that this job requisition must go through before it can be posted.

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  • Number of Openings - Defaults to one.

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Application Details

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From Application Details, you can create screening and scoring questions. You can create screening or scoring questions, specific to this job, and will disqualify unqualified applicants or calculate a star ranking for candidates. Questions may pull in from your job template. Depending on user permissions you may not be able to edit or add new questions.

  1. To add a new question: click the Click here to add a question or information hyperlink.

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  2. A new box will appear. Select the type of question you would like to add.

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    • Informational Text
      1. A text box will appear.
      2. Type your informational text into box.
      3. Click OK.
    • Open Ended Question
      1. A text box will appear.
      2. Type question into box.
      3. Click OK.
    • Yes or No – Qualification Question
      1. A text box will appear.
      2. Type question into box.
      3. Optional: Change Stage and Disposition dropdown.
      4. Click OK.
      5. If an email is attached to the selected stage or disposition, the candidate will receive the email once they have submitted their application.
    • Yes or No – Screening Question
      1. A text box will appear.
      2. Type question into box.
      3. Assign point values to yes or no responses.
      4. Click OK.
    • Multiple Choice – Scoring Question
      1. A text box will appear.
      2. Type question into the Question box.
      3. Type in first response option and select point value.
      4. Use the hyperlink to add additional responses.
      5. Click OK.
    • Multiple Choice – Qualification Question
      1. A text box will appear.
      2. Type question into box.
      3. Type in the first response option and select the corresponding stage or disposition.
      4. Use the hyperlink to add additional responses.
      5. Click OK.

Job Distribution

Job Distribution allows you to specify what job boards, social media, and referral networks will receive the job posting.

  • National Job Posting, Telecommunicating, & Career Page

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    • National Job Posting - Distribute your job posting to job board partners as a National Posting. Visibility may be impacted; not all job boards will accept a National Posting.
    • Telecommunicating - Flag your position as a ‘Telecommute Position’ within the ATS. This will be available for reporting in the future. Use ‘Telecommute’ in the job description to assist job seekers in finding your position.
    • Your Career Page - The job posting will be posted to your company’s career page in real-time, allowing candidates to see your jobs & apply without leaving your website.
  • Free Job Boards - Toggle which free job boards you would like to post your job to.

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  • Paid Job Boards - Toggle which paid job boards you would like to post your job to.

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  • Social Media and Referral Networks

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    • Social Media - Specify which social media networks you will post your job to.
    • Referral Networks - Specify which referral networks should be alerted to your job posting. For information about referral networks, you can refer to: Complete Guide to Referral Networks

Confirm & Post

  • Review your job requisition to ensure it will appear as expected. If you are satisfied, click Next.

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  • A dialog will open with the text that will be emailed to the approver. Adjust the email text as necessary. When finished, click Send Requisition.

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Requisition Status

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After the job requisition email has been sent, you will be taken to a page showing the status of the job requisition with job details, approval path, approval status, and actions you can take. From here you can review which approvers have submitted their approval or need to resend the approval email at any time. The job requisition can be edited by clicking Open for Editing.

Job Requisition Approval Process

  • The approver will receive an email like below. Click Click here to submit your reply.

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  • The approver will view a page giving the details of the job requisition.

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  • At the bottom of the job requisition details, the approver can either confirm or deny the job requisition and enter any relevant comments. Click Send Response when finished.

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  • If approved, an email will be sent to the next level of approver and you can see the approval status update in the ATS.
  • If declined at any time,   the approval process will start over from the beginning. The original creator of the job requisition will receive a requisition declined email containing a link to review the job req and all approver comments.

Review Requisition Status

As the required approvers send their response, the job requisition status page will indicate if they were approved or denied.

  • If the job requisition requires any tweaks based on the approvers, click Open for Editing.
  • If the job requisition has been fully approved and is ready to be posted, click Post Job from Requisition.

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