User Maintenance: Import Users

Multiple users can be imported into your ATS instead of needing to add them individually. The importing of users is done by uploading a supported file with proper formatting of the users. 

Supported Files

To simplify the process, we have included support for the most common file formats listed below which do not require any other manipulation.

Outlook Contacts Export File

Export your contacts from Outlook and upload the resulting file into Arcoro. We have taken steps to ensure that our system "understands" this Outlook export format (.CSV) and will locate the proper fields and information from your list.

This type of file will not include User Roles, Additional System Responsibility fields, or SSO User Names.

LinkedIn Contacts Export File

Export your contacts from LinkedIn and upload the resulting file into Arcoro. We've taken steps to ensure that our system "understands" this LinkedIn export format (.CSV) and that we'll locate the proper fields and information for your list.

This type of file will not include User Roles, Additional System Responsibility fields, or SSO User Names. See below for instructions on exporting connections from LinkedIn.

  1. Login to Linked In.
  2. Click on "Contacts" in the menu at the top of the page.
  3. Click on "Export connections" located at the bottom right part the page.
  4. Choose the Outlook export CSV file format. Then click on the "Export" button.
  5. The exported file provided to you here can directly be uploaded on this page.

Manually Created CSV File

You can manually create or add any other list into users. The file format you upload must be .CSV (not .XLS, not "Tab Delimited") and the headers for each column must match the field names below. After the file has been uploaded, it will be processed and you will be given a preview of the data before committing the changes.

  • Email_Address - Required
  • First_name - Required
  • Last_name - Required
  • User_name - Required
  • Hiring_manager - Optional
    • if included, value must be YES or NO
    • if not included, value will default to NO
  • Requisition_approver - Optional
    • if included, value must be YES or NO
    • if not included, value will default to NO
  • Email Preference - Optional
    • if included, value must be DAILY, WEEKLY, EVERY or NONE
    • if not included, value will default to DAILY
  • User_roles - Optional
    • To include user roles, you must include the Cross Reference Code (the unique code you have assigned to that User Role) for each User Role. The user role codes should be together in one field, separated by semi-colons.
  • External_login - Optional
    • if included, must be the username from the single-sign-on system

Importing CSV File

  1. Importing additional users is done from the "User Maintenance" sub-menu found under Administration. To begin, click Administration from the menu bar.

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  2. Click User Maintenance on the left-hand side.

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  3. When you arrive, you will see the current users of your ATS.

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  4. Click Import Users....

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  5. Upload the file by dragging the file from your computer into the designated "Drag/Drop" dotted box or use the "Click here to select files" link then click Import Users.

    User_Maintenance_-_Import_-_04.png

  6. If the file was properly formatted, you will see a preview of the data that the system recognizers. Review the preview to ensure that the data is consistent with expectations.

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  7. Click Import Users when ready.
  8. You will receive a confirmation message once everything has been successfully imported.

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