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How to Create/Post a New Job Posting

Posting a new job is done from the Application Tracking System module.

Table of Contents

Navigating to Jobs
From the Applicant Tracking System module, click Jobs.

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Click the Post a Job button in the top-right to show the available options:

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  • From Scratch - Create a brand new job posting.
  • From a Draft - Continue working on a draft for a job posting.
  • From a Template - Create a new job posting based on an existing job template. You are able to make adjustments to your job template before posting. For more information on creating a job template, you can refer to the following article.
  • From Existing Job - Create a new job posting from an existing job posting (job posting can be closed, a requisition, open job posting, etc.)

Each option will have a similar process.

Job Details

Job Details allows you to enter information for the job posting that will be viewed by applicants and additional job information/configuration for internal use. Some of the fields listed below may differ depending on other settings that you have enabled and some fields may already be filled in depending on what option was selected when posting the job. 

  • Confidential Job Posting - If enabled, the job will be posted to the few job boards that will accept confidential postings. For a list of job boards that allow this, please refer to the following article

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  • Job Title - (Required) Job Title to be advertised. The job title on a job ad should be an industry-recognized title and can differ from your internal job title.

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  • Job Description - (Required) A description of the job such as company information, a list of job duties, and a list of requirements. Lists of 5 to 10 bullet points can provide a detailed enough description without becoming too lengthy.

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  • Additional Job Information - This information will not be distributed publicly and will only be displayed for internal use. Internal only information could include, but is not limited to, information like salary amount, manager, and other relevant notes.

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  • Location Information & Postal Code - Where the job will be located. The Postal Code is required by job boards. The job posting can be posted in multiple locations.

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    • Country
    • Postal Code - (Required) The City and State will automatically populate if the zip code is within the US or Canada. All other fields will require manual entry.
    • City
    • State/Province/Region
    • Primary - (Required) Use this check box to designate the location as the primary location of the job; only 1 Primary Location can be assigned to a job posting.
    • Career Page Display - Choose how to display this location on your career page. "Show" means the location will appear with the city and state displayed, while "Hide" will not display the location on the career page.

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  • Job Posting Fields - Any fields in this section are custom and controlled by the system admin. For more information about job posting fields, you can refer to the following article.

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  • Auto Responder - Will send the candidate an email letting them know that their submission has been received. For information about creating an email template for "Auto Responder," you can refer to the following article.

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  • EEO (Equal Employment Opportunity) Job Category - This is optional and will be used in your AAP report to track candidates who participate in the voluntary affirmative action survey.

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  • EEO Job Group - This is optional and can be used to group similar jobs together into one category.

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  • Labels to Assign - When a label is selected from the drop-down menu, candidates will be given the specified label to make it easier to find candidates with that label. (E.g. If you specified "Driver" as the label, the candidates will receive a "Driver" label. If you have an opening for a "Driver" in the future, you can search your candidate pool for candidates labeled "Driver" to save time in the recruitment process.) For more information about candidate labels, you can refer to the following article.

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  • Assigned To - (Required to be assigned to at least 1 user) Individuals assigned to the job posting will receive emails based on the Notification Preference set in their User Profile. Non-admin users (depending on permissions set by the system admin) will gain access to the job and manage the applicants (comments, emailing, etc…).

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  • Number of Openings - Defaults to one.

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Application Details

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From Application Details, you can select the application template and create screening/scoring questions.

Application Template

The application template is completed by your candidates when applying to your job postings. For more information about application templates, you can refer to the following article.

Screening/Scoring Questions

The screening or scoring questions for the job posting will disqualify unqualified applicants or calculate a star ranking for candidates. Questions may pull in from your job template. Depending on user permissions you may not be able to edit or add new questions.

  1. Click the Click here to add a question or information hyperlink to add a new question/information.

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  2. A new box will appear. Select the type of question you would like to add.

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    • Informational Text
      1. A text box will appear.
      2. Type your informational text into box.
      3. Click OK.
    • Open Ended Question
      1. A text box will appear.
      2. Type question into box.
      3. Click OK.
    • Yes or No – Qualification Question
      1. A text box will appear.
      2. Type question into box.
      3. Optional: Change Stage and Disposition dropdown.
      4. Click OK.
      5. If an email is attached to the selected stage or disposition, the candidate will receive the email once they have submitted their application.
    • Yes or No – Screening Question
      1. A text box will appear.
      2. Type question into box.
      3. Assign point values to yes or no responses.
      4. Click OK.
    • Multiple Choice – Scoring Question
      1. A text box will appear.
      2. Type question into the Question box.
      3. Type in first response option and select point value.
      4. Use the hyperlink to add additional responses.
      5. Click OK.
    • Multiple Choice – Qualification Question
      1. A text box will appear.
      2. Type question into box.
      3. Type in the first response option and select the corresponding stage or disposition.
      4. Use the hyperlink to add additional responses.
      5. Click OK.

Job Distribution

Job Distribution allows you to specify what job boards, social media, and referral networks will receive the job posting.

  • National Job Posting, Telecommunicating, & Career Page

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    • National Job Posting - Distribute your job posting to job board partners as a National Posting. Visibility may be impacted; not all job boards will accept a National Posting.
    • Telecommunicating - Flag your position as a ‘Telecommute Position’ within the ATS. This will be available for reporting in the future. Use ‘Telecommute’ in the job description to assist job seekers in finding your job posting.
    • Your Career Page - The job posting will be posted to your company’s career page in real-time, allowing candidates to see your jobs & apply without leaving your website.
  • Free Job Boards - Toggle which free job boards you would like to post your job to. The options available can depend on what has been enabled/disabled by the system admin.
    • For more information about controlling the free job distribution, you can refer to the following article.

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  • Paid Job Boards - Toggle which paid job boards you would like to post your job to.

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  • Social Media and Referral Networks

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    • Social Media - Specify which social media networks you will post your job to. The options available can depend on what has been enabled/disabled by the system admin.
      • For more information about disabling/enabling social media, you can refer to the following article.
    • Referral Networks - Specify which referral networks should be alerted to your job posting. The selected referral networks will receive an email the following night of the job being posted.

Confirm & Post

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Review your job posting to ensure it will appear as expected. If you are satisfied, click Post this Job.

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