User Maintenance: Add New User

Having additional users in your Applicant Tracking System (ATS) allows you to have more people involved throughout the system from job posting, approving candidates, and more.

  1. All configurations to users are done from the "User Maintenance" sub-menu found under Administration. To begin, click Administration from the menu bar.


  2. Click User Maintenance on the left-hand side.


  3. When you arrive, you will see the current users of your ATS.


  4. To add a new user, click Add User


  5. A menu should appear like below. Enter the employee's basic information, their email, and a username that will be used to log in with.
    • If you have multiple Arcoro modules (ATS, Onboarding, etc.), it is important that the username is consistent across all your modules and unique for the Arcoro system/products. A best practice is to use the user's work email address as their username. 


  6. Select the appropriate user roles.
    • If multiple user roles are selected, the lowest possible permissions level will be used and override other permissions. The best practice is to create a new user role instead of combining multiple user roles. For more information regarding this, you can refer to: User Roles
    • If a description has been entered for a user role, you can click Learn More for additional information.


  7. Select additional system responsibilities.
    • Hiring Manager and Requisition Approver- Used if you have a job requisition process. Having these permissions turned on allows the user to appear as an option to select from as a Hiring Manager or Job Requisition approver when setting up or submitting job requisitions.
    • System Guided Dispositioning - Used to help guide users through the hiring process. A pop-up box will appear prompting them to update stages or dispositions as they are reviewing candidates.


  8. Select Notification Preferences. Determines the frequency in which the user is notified of new applicants for jobs they are assigned to.


  9. If the user is from an Ad Agency, select "Add Agency Assignment".
  10. Click Save Changes when done.
  11. A verification email will be sent to the suer shortly to confirm their email address is active and create their password. 
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