Complete Guide to Disposition Codes

Disposition Codes allow you to track the final result of a candidate and why for a specific job application.

• Navigating to Disposition Codes
• Add a New Disposition Code
• Edit a Disposition Code
• Deactivate a Disposition Code
• Viewing and Reactivating a Disposition Code
• Reordering Disposition Codes
• Assign An Automatic Email to Disposition Code
  • For an Existing Disposition Code
  • For a New Disposition Code

Navigating to Disposition Codes

• All configurations to disposition codes are done from the "Disposition Codes" sub-menu found under Administration. To begin, click Administration from the menu bar.

  

• Click Disposition Codes on the left-hand side.

  

• When you arrive, you will see some pre-made disposition codes and any others previously created. 

  

Add a New Disposition Code

If the default offerings of disposition codes are not sufficient for your company, you can add additional codes to fit your needs.

1. To add a new disposition code, click Add Code.

   

2. A modal should appear like below. Enter the name for the disposition code.

   

3. Use the drop-down menu for "Send which email when setting a candidate to this disposition" to specify the email template that should be sent when a candidate is assigned the given disposition code. To create new email templates, you can refer to the following article: Email Templates

   

4. Use the "Hired" toggle if the disposition code should mark an employee as hired and include their information in the hired candidate report or any integration.
5. Click Save Changes when done.

Edit a Disposition Code

If an existing disposition code needs to be updated, it can be done from the Disposition Code menu. 

1. Click the name of the disposition code to edit.

   

2. Edit the disposition code as needed. 
   • Use the drop-down menu to specify the email template that should be sent when a candidate assigned a given disposition code. To create new email templates, you can refer to the following article: Email Templates
   • Use the "Hired" toggle if the disposition code should mark an employee as hired and include their information in the hired candidate report or any integration.

   

3. Click Save Changes when done.
4. A confirmation message will appear in the top left if successful.

   

Deactivate a Disposition Code

A disposition code can be deactivated if it should no longer be used. 

1. Click the icon to the right of the disposition code name.

   

2. A confirmation modal will appear. Click OK.

   

3. A confirmation message will appear in the top left if successful.

   

Viewing and Reactivating a Disposition Code

If a disposition code has been deactivated, it can be reactivated from the disposition code menu.

1. Click the Yes/No toggle to show deactivated stages.

   

2. Click the icon to the right of the disposition code.

   

3. A confirmation modal will appear to confirm the activation. Click OK to confirm.

   

4. A confirmation message will appear in the top left if successful.

   

Reordering Disposition Codes

The order in which your disposition codes appear in the admin section will be reflected in the disposition code dropdown menu. To move a code simply click anywhere along the line drag and drop it into the desired order. Your changes will save automatically.

Assign An Automatic Email to Disposition Code

Assigning an automatic email with a disposition code allows the ATS to send emails to candidates 

For additional information regarding email templates, you can refer to the following article: Email Templates

For an Existing Disposition Code

1. Click on the name of the disposition code.

   

2. From the drop-down menu, select the appropriate email template.

   

3. Click Save Changes.

For a New Disposition Code

1. From the disposition code menu, click Add Code.

   

2. A modal should appear like below. Enter the name for the disposition code.

   

3. Use the drop-down menu for "Send which email when setting a candidate to this disposition" to specify the email template that should be sent when a candidate is assigned the given disposition code.

   

4. Click Save Changes when done.