How to Enable Job Requisition Process

A Job Requisition Approval Process can be created to designate contacts that need to review a job posting before it goes live.

When creating a job requisition process:

  • There is no limit to the number of job requisition approval processes that can be created in the ATS.
  • An Approval Process can have up to 15 levels of approvers. Multiple approvers can be to a single level. Each approver can have a designated backup.
  • Approvers on the same level will get a request email at the same time and only one needs to approve the requisition for it to move to the next approver level.

Enabling Job Requisitioning

  • To begin, click Administration from the top menu of the Applicant Tracking System.

    ATS_-_Administration_-_01.png

  • Click Account Information on the left-hand side from the list. It is the first option listed.

    Menu_-_Account_Information_-_01.png

  • Click the Yes/No toggle so it displays 'Yes' for Job Requisition Process.

    Job-Req-Toggle.gif

  • Click Save Information at the bottom of the Account Information page.

    Account_Information_-_Save.png

How to Set Up Job Requisition Workflows

  • After Job Requisition Approval has been enabled, it will appear as an option on the left-hand side. Click Job Req Approvals on the left-hand side.
    • If the option does not appear, you may need to refresh your web browser.

    Administration_-_Job_Req_-_01.png

  • When you arrive, you will see any existing job requisition approvals process, if any.

    Job_Req_Approval_-_00.png

  • Click Add Approval Process.

    Job_Req_Approval_-_Add_-_00.png

  • Enter the following information:
    • Enter the name of the process in the 'Process Name' field.
    • Select the user from the dropdown that should receive an email notification once the requisition has been approved for posting.

    Job_Req_Approval_-_Add_-_02.png

  • To add an additional approver, click Click here to add an approver at the bottom left of the modal.

    Job_Req_Approval_-_Add_-_05.png

  • A new box will appear. From the dropdown choose an approver, assign the level, and designate a backup approver. If the backup should always receive notifications check the designated box.

    Job_Req_Approval_-_Add_-_03.png

  • Repeat as necessary for any additional approvers, backups, and levels.
  • Click Save Changes.
  • A summary of the approvers will show in the Process Description column for each process.Job_Req_Approval_-_Process_-_00.png

Read more about the full Job Requisition Approval and process here.

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