Managing Crews & Groups In ExakTime Mobile

This article is part of a series of help topics for employees using ExakTime Mobile. You can return to the list of articles by clicking here.

Crews can be used to clock in/out a group of employees at once or help organize lists of employees for easier use. Location, cost code, etc. groups can be used to organize their respective lists for easier employee navigation.

Creating A Crew/Group

Crews can be created at a moment's notice if your ExakTime Connect administrator did not make them in ExakTime Connect. Any crew created by an employee will only be accessible to the creator on that device.

  • Press the menu button in the top left (≡) and press Manage.

    EM_iOS_-_Time_Clock_-_Menu_Button.png

    EM_iOS_-_Menu_-_Manage_Focus.png

  • Press the Crew/Group option you want to create for.

    EM_iOS_-_Manage_-_Groups_Focus.png

  • If using iOS, press Edit, then press +. If using Android, press +. You may receive a message that your changes may be overwritten the next time ExakTime Mobile syncs to match with what they were originally.

    EM_-_Manage_-_Crews__.png

  • Enter a name for the crew/group, then press Next.

    EM_iOS_-_Manage_-_Groups_Name.png

  • Select what should be part of this crew/group, then press Done/Save.

    EM_iOS_-_Manage_-_Groups_Adding_Users.png

  • If using iOS, you will press Done again.

    EM_iOS_-_Manage_-_Done_Adding_Group.png

  • When finished, you can begin using the crew/group on your device.

Add/Remove From An Existing Crew/Group

  • Press the menu button in the top left (≡) and press Manage.

    EM_iOS_-_Time_Clock_-_Menu_Button.png

    EM_iOS_-_Menu_-_Manage_Focus.png

  • Press the Crew/Group option.

    EM_iOS_-_Manage_-_Groups_Focus.png

  • Press the Crew/Group you want to adjust.

    EM_iOS_-_Manage_-_Edit_Group.png

  • If using iOS, press the Edit in the top right. If using Android, press the three vertical dots in the top right and press Edit. You may receive a message that your changes may be overwritten the next time ExakTime Mobile syncs to match with what they were originally.

    EM_Edit_Group.png

  • Adjust the crew/group as needed.

    EM_iOS_-_Manage_-_Edit_Group_Members.png

  • When finished, press Done/Save.

Renaming An Existing Crew/Group

  • Press the menu button in the top left (≡) and press Manage.

    EM_iOS_-_Time_Clock_-_Menu_Button.png

    EM_iOS_-_Menu_-_Manage_Focus.png

  • Press the Crew/Group option.

    EM_iOS_-_Manage_-_Groups_Focus.png

  • If using iOS: Press the red i icon to the right of the crew. You may receive a message that your changes may be overwritten the next time ExakTime Mobile syncs to match with what they were originally. Adjust the name as needed.

    EM_iOS_-_Manage_-_Edit_Group_name.png

  • If using Android: Press the Crew/Group that you will rename. Press the three vertical dots in the top right and press Rename. You may receive a message that your changes may be overwritten the next time ExakTime Mobile syncs to match with what they were originally. Adjust the name as needed.

    EM_AND_-_Manage_-_Rename_Grou_.png

Delete A Crew/Group

  • Press the menu button in the top left (≡) and press Manage.

    EM_iOS_-_Time_Clock_-_Menu_Button.png

    EM_iOS_-_Menu_-_Manage_Focus.png

  • Press the Crew/Group option.

    EM_iOS_-_Manage_-_Groups_Focus.png

  • If Using iOS: Press Edit at the top right. You may receive a message that your changes may be overwritten the next time ExakTime Mobile syncs to match with what they were originally. You will see a minus icon appear next to your Crews/Groups. Press the minus icon to show the Delete button and delete as needed.

    EM_iOS_-_Manage_-_Edit_Groups.png

    EM_iOS_-_Manage_-_Groups_-_Minus_Icon.png

    EM_iOS_-_Manage_-_Delete_Group.png

  • If using Android: Press the Crew/Group that you want to delete. Press the three vertical dots in the top right and press Delete. You may receive a message that your changes may be overwritten the next time ExakTime Mobile syncs to match with what they were originally. Delete as needed.

    EM_AND_-_Manage_-_Group_Overflow.png

    EM_AND_-_Manage_-_Delete_Group.png

Sources of Crews

Starting in ExakTime Mobile 2.64, we have included icons to show where a crew was created: ExakTime Connect or ExakTime Mobile. This will be shown with a small icon near the crew name.

EM_-_iOS_-_Manage_-_Crews_-_Edit.png

EM_-_iOS_-_Manage_-_Crews_-_User_Icon.png - Crew was made by an employee in ExakTime Mobile. This type of crew can only be seen by the original creator.

EM_-_iOS_-_Manage_-_Crews_-_Cloud_Icon.png - Crew was made by an employee in ExakTime Connect. These crews can be seen by anyone.

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