Benefit and Plan Creation is enabled for administrators within Step 2. Administrators are able to view entire benefit structures for whichever year they wish. They are able to manipulate and edit the name of benefits and plans. They also have the ability to change the order of benefits and plans from this screen. If a benefit is not listed under step 2, employees are unable to enroll in the benefit within the HRIS system and the change events that employees can be offered. Administrators should use this screen to see how many employees have been processed for specific benefits and how many have access and elections in the plans underneath each benefit. Administrators may duplicate, and delete benefits from this screen as well. Deletion can only occur if no employees have been enrolled or processed for the benefit.
All benefits and plans visible or non-visible to employees must be created for deductions to occur. To create a benefit you will want to select the link titled “Add Benefit” under the Actions list. No plans underneath the benefits can be created before the benefit is added. Your first selection will be the benefit type. Your benefit type will determine tax and configuration thereafter. Please select from the names available, and if not seen please select “other 1-5”. Only one benefit type can be selected per benefit. Default settings are applied immediately after you save and continue, although they can be altered. You should never re-use a benefit type or have duplicate benefit types within the same package. This will affect EDI (electronic data feeds) to carriers and reporting. This will also affect events and selection of benefits for employees within benefits.
The process for creating a benefit can be referred to below:
- Benefit Configuration: Step 1 - Benefit Type
- Benefit Configuration: Step 2 - Benefit Properties
- Benefit Configuration: Step 3 - Benefit Dependencies
- Benefit Configuration: Step 4 - Benefit Compensation Calculation
- Benefit Configuration: Step 5 - Waiting Period Rules
- Benefit Configuration: Step 6 - Pay Date Exclusions