Pay Rates for Employees in Core HR

The Pay Rates tab allows an administrator to track both current and historical compensation records for the employee with a breakdown of the employee's compensation annually, by pay period, and hourly.

It also displays Hours Worked, Over Time Rates, and Notes.

The most current record will have a blank end date while the rest of the historical records should have a corresponding end date in order to run accurate compensation reports as well as allow compensation-based benefits to calculate correctly.

Navigating to Pay Rates for an Employee
  • Expand Employee, expand Payroll, and click Compensation from the menu.

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  • If already viewing an employee profile, you can hover over "Payroll" to show the available pages and click Compensation.

    CHR_-_Employee_-_Payroll_-_Drop-down_menu_-_01.png

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There will be columns for:

  • Start Date
  • End Date
  • Employer
  • Rate Code
  • Annual Amount
  • Per Pay Amount
  • Hourly Amount
  • Notes
  • Detail
  • Synced To Payroll

The Actions drop-down menu will allow you to: 

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Create Compensation Rate Record

  • Click Create Compensation Rate Record from the Actions drop-down menu.

    CHR_-_Employee_-_Payroll_-_Compensation_-_Actions_-_01.png

  • Enter the relevant information for the compensation rate.

    CHR_-_Employee_-_Payroll_-_Compensation_-_Add_-_00.png

    Click for more information about available fields.
    • Start Date - Indicates when this record is effective.
    • Stop Date - Indicates when this record should be marked inactive. If the end date is not set, it is assumed it is the active record.
    • Rate Code - If multiple rate codes are available, you can choose from the dropdown menu.
    • Employer Code - If multiple records exist, the employee’s employer will appear as the only option.
    • Notes - Optional Field
    • Salary or Hourly - Select one of the following radio Buttons
      • Salary
        • Per Pay Amount - The Per Pay Amount will be converted to an Annual Amount by referencing the Pay Schedule Year that correlates with the year of the Start Date entered above. If a Pay Schedule does not exist for the corresponding year, then the Annual Amount will be equal to the Per Pay Amount entered into this field.
        • Annual Hours Worked
        • Overtime Rate - Optional Field
        • Other Rate - Optional Field
        • Auto Pay - Determines if Standard Automatic Pay should apply. The system will default to No.
          • Used for reporting purposes only.
        • Auto Pay Hours - The number of hours applied to Standard Automatic Pay.
          • Used for reporting purposes only.
      • Hourly
        • Hourly Rate - Used to calculate the employee's annual rate divided by the annual hours worked
        • Annual Hours Worked - The estimated hours the employee will work in a year
  • Click Add Record.
  • Click Cancel after successfully saving to return to the Pay Rates tab.

Edit a Compensation Rate Record

  • Click the start date for the pay rate to edit.

    CHR_-_Employee_-_Payroll_-_Compensation_-_Edit_-_00.png

  • Edit the relevant information for the compensation rate.

    CHR_-_Employee_-_Payroll_-_Compensation_-_Edit_-_01.png

    Click for more information about available fields.
    • Start Date - Indicates when this record is effective.
    • Stop Date - Indicates when this record should be marked inactive. If the end date is not set, it is assumed it is the active record.
    • Rate Code - If multiple rate codes are available, you can choose from the dropdown menu.
    • Employer Code - If multiple records exist, the employee’s employer will appear as the only option.
    • Notes - Optional Field
    • Salary or Hourly - Select one of the following radio Buttons
      • Salary
        • Per Pay Amount - The Per Pay Amount will be converted to an Annual Amount by referencing the Pay Schedule Year that correlates with the year of the Start Date entered above. If a Pay Schedule does not exist for the corresponding year, then the Annual Amount will be equal to the Per Pay Amount entered into this field.
        • Annual Hours Worked
        • Overtime Rate - Optional Field
        • Other Rate - Optional Field
        • Auto Pay - Determines if Standard Automatic Pay should apply. The system will default to No.
          • Used for reporting purposes only.
        • Auto Pay Hours - The number of hours applied to Standard Automatic Pay.
          • Used for reporting purposes only.
      • Hourly
        • Hourly Rate - Used to calculate the employee's annual rate divided by the annual hours worked
        • Annual Hours Worked - The estimated hours the employee will work in a year
  • Click Save Record.
  • Click Cancel after successfully updating to return to the Pay Rates tab.

Deleting a Compensation Rate Record

  • Use the checkbox(es) towards the right of the compensation rate(s) to delete.

    CHR_-_Employee_-_Payroll_-_Compensation_-_Delete_-_00.png

  • Click Delete Selected Record(s) from the Actions drop-down menu.

    CHR_-_Employee_-_Payroll_-_Compensation_-_Actions_-_02.png

  • Confirm the deletion of the record(s).

    CHR_-_Employee_-_Payroll_-_Compensation_-_Delete_-_01.png

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