Pay Rates for Employees in Core HR

The Pay Rates tab allows an administrator to track both current and historical compensation records for the employee with a breakdown of the employee's compensation annually, by pay period, and hourly.

It also displays Hours Worked, Over Time Rates, and Notes.

The most current record will have a blank end date while the rest of the historical records should have a corresponding end date in order to run accurate compensation reports as well as allow compensation-based benefits to calculate correctly.

Navigating to Pay Rates for an Employee

• Expand Employee, expand Payroll, and click Compensation from the menu.

  

• If already viewing an employee profile, you can hover over "Payroll" to show the available pages and click Compensation.

  

There will be columns for:

• Start Date
• End Date
• Employer
• Rate Code
• Annual Amount
• Per Pay Amount
• Hourly Amount
• Notes
• Detail
• Synced To Payroll

The Actions drop-down menu will allow you to: 

• Create Compensation Rate Record
• Delete Selected Record(s)

Create Compensation Rate Record

• Click Create Compensation Rate Record from the Actions drop-down menu.

  

• Enter the relevant information for the compensation rate.

  

  Click for more information about available fields.

  • Start Date - Indicates when this record is effective.
  • Stop Date - Indicates when this record should be marked inactive. If the end date is not set, it is assumed it is the active record.
  • Rate Code - If multiple rate codes are available, you can choose from the dropdown menu.
  • Employer Code - If multiple records exist, the employee’s employer will appear as the only option.
  • Notes - Optional Field
  • Salary or Hourly - Select one of the following radio Buttons
    • Salary
      • Per Pay Amount - The Per Pay Amount will be converted to an Annual Amount by referencing the Pay Schedule Year that correlates with the year of the Start Date entered above. If a Pay Schedule does not exist for the corresponding year, then the Annual Amount will be equal to the Per Pay Amount entered into this field.
      • Annual Hours Worked
        • The system will default to a Full Time (40 hours/week) calculation.
        • This field is used in the EEOC-1 Component 2 Reporting
      • Overtime Rate - Optional Field
      • Other Rate - Optional Field
      • Auto Pay - Determines if Standard Automatic Pay should apply. The system will default to No.
        • Used for reporting purposes only.
      • Auto Pay Hours - The number of hours applied to Standard Automatic Pay.
        • Used for reporting purposes only.
    • Hourly
      • Hourly Rate - Used to calculate the employee's annual rate divided by the annual hours worked
      • Annual Hours Worked - The estimated hours the employee will work in a year
• Click Add Record.
• Click Cancel after successfully saving to return to the Pay Rates tab.

Edit a Compensation Rate Record

• Click the start date for the pay rate to edit.

  

• Edit the relevant information for the compensation rate.

  

  Click for more information about available fields.

  • Start Date - Indicates when this record is effective.
  • Stop Date - Indicates when this record should be marked inactive. If the end date is not set, it is assumed it is the active record.
  • Rate Code - If multiple rate codes are available, you can choose from the dropdown menu.
  • Employer Code - If multiple records exist, the employee’s employer will appear as the only option.
  • Notes - Optional Field
  • Salary or Hourly - Select one of the following radio Buttons
    • Salary
      • Per Pay Amount - The Per Pay Amount will be converted to an Annual Amount by referencing the Pay Schedule Year that correlates with the year of the Start Date entered above. If a Pay Schedule does not exist for the corresponding year, then the Annual Amount will be equal to the Per Pay Amount entered into this field.
      • Annual Hours Worked
        • The system will default to a Full Time (40 hours/week) calculation.
        • This field is used in the EEOC-1 Component 2 Reporting
      • Overtime Rate - Optional Field
      • Other Rate - Optional Field
      • Auto Pay - Determines if Standard Automatic Pay should apply. The system will default to No.
        • Used for reporting purposes only.
      • Auto Pay Hours - The number of hours applied to Standard Automatic Pay.
        • Used for reporting purposes only.
    • Hourly
      • Hourly Rate - Used to calculate the employee's annual rate divided by the annual hours worked
      • Annual Hours Worked - The estimated hours the employee will work in a year
• Click Save Record.
• Click Cancel after successfully updating to return to the Pay Rates tab.

Deleting a Compensation Rate Record

• Use the checkbox(es) towards the right of the compensation rate(s) to delete.

  

• Click Delete Selected Record(s) from the Actions drop-down menu.

  

• Confirm the deletion of the record(s).