Pay Stub Demographic Import Layout

The layout below can be used to import Pay Stub Demographic into the HRIS. Column Headers must be provided in the import file and the order of the columns must match the order specified in the table below. The import file must have the same number of columns as indicated in the table below, as well.

General Information on Importing Data

For general information on importing data including supported formats and common questions see Imports Overview

When is a Record Added vs Updated?

If an existing record is found using the key fields ([key]) identified below, the HRIS will update that record

Column Header

Data Type

Max Field Length

Required

Notes

Employee SSN / Employee ID 

 

Text

 

<=20

 

Yes [key]

Must match an existing employee within the system.

Pay Period Start Date

 

Date

 

 

Yes 

Date of Pay Period Start Date.

Pay Period End Date

 

Date

 

 

Yes 

Date of Pay Period End Date.

Pay Date

 

Date

 

 

Yes 

Date of check or direct deposit.

Check Number

           

Text

 <=50

Yes 

The check number.

Indicator   Text   <=50    
Name   Text   <=90   First and Last Name.
Address 1   Text   <=50     
Address 2   Text   <=50     
City   Text   <=30    
State   Text   =2    
Zip   Text   <=15    
Pay Rate   Numeric       
Job Title   Text  <=150    
Department   Text  <=50     
Location   Text  <=50     
Employee ID   Text  <=50     

 

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