The layout below can be used to import Pay Stub Summaries into the HRIS. Column Headers must be provided in the import file and the order of the columns must match the order specified in the table below. The import file must have the same number of columns as indicated in the table below, as well.
General Information on Importing Data
For general information on importing data including supported formats and common questions see Imports Overview
When is a Record Added vs Updated?
If an existing record is found using the key fields ([key]) identified below, the HRIS will update that record
|
Column Header |
Data Type |
Max Field Length |
Required |
Notes |
|
Employee SSN / Employee ID |
Text |
<=20 |
Yes [key] |
Must match an existing employee within the system. |
|
Pay Period Start Date |
Date |
Yes |
Start Date of Pay Period. |
|
| Pay Period End Date | Date | Yes | End Date of Pay Period. | |
| Pay Date | Date | =1 | Yes | Date of check or direct deposit. |
| Pay Group | Text | <=50 | Description of Pay Group. | |
| Deposit Type | Text | =1 | Yes | "C" = Check; "D" = Direct Deposit |
| Check Number/Advice Number | Text | <=50 | Yes | Check Number of Advice Number |
| Deposit Account Type | Text | <=50 | Example: Savings, Checking etc... | |
| Deposit Account Number | Text | <=50 | Recommended that only a portion of account number be loaded. | |
| Deposit Amount | Numeric | Yes | Amount of deposit/net pay | |
| YTD Deposit Amount | Numeric | Year to date amount of deposit/net pay. | ||
| Indicator | Text | <50 | Yes | General description of record (i.e. off cycle, etc...) |