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Pay Stub Summary Import Layout

The layout below can be used to import Pay Stub Summaries into the HRIS. Column Headers must be provided in the import file and the order of the columns must match the order specified in the table below. The import file must have the same number of columns as indicated in the table below, as well.

General Information on Importing Data

For general information on importing data including supported formats and common questions see Imports Overview

When is a Record Added vs Updated?

If an existing record is found using the key fields ([key]) identified below, the HRIS will update that record

Column Header

Data Type

Max Field Length



 Employee SSN / Employee ID 






Yes [key]

 Must match an existing employee within the system.

 Pay Period Start Date






Start Date of Pay Period.

 Pay Period End Date   Date      Yes End Date of Pay Period.
 Pay Date   Date   =1   Yes Date of check or direct deposit.
 Pay Group   Text   <=50    Description of Pay Group.
 Deposit Type   Text   =1   Yes "C" = Check; "D" = Direct Deposit
 Check Number/Advice Number   Text   <=50   Yes  Check Number of Advice Number
 Deposit Account Type   Text   <=50    Example:  Savings, Checking etc...
 Deposit Account Number   Text   <=50    Recommended that only a portion of account number be loaded.
 Deposit Amount   Numeric     Yes  Amount of deposit/net pay
 YTD Deposit Amount   Numeric      Year to date amount of deposit/net pay.
 Indicator   Text  <50   Yes  General description of record (i.e. off cycle, etc...)
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