Training Data Import Layout

The layout below can be used to import Employee Training Data into the HRIS. Column Headers must be provided in the import file and the order of the columns must match the order specified in the table below. The import file must have the same number of columns as indicated in the table below, as well.

General Information on Importing Data

For general information on importing data including supported formats and common questions see Imports Overview

When is a Record Added vs Updated?

If an existing record is found using the key fields ([key]) identified below, the HRIS will update that record

Column Header

Data Type

Max Field Length

Required

Notes

Employee SSN/Employee ID

 

Text

 

<=20

 

Yes 

Must match an existing employee within the system.

Training Item

 

Text

<=150

Yes 

If the Training Item is not found within the system, a new Training Item record will be added.

Training Item Category

 

Text

<=150

 

Yes

If the Training Item Category is not found within the system, a new record will be added.

Issued/Achieved Date

 

Date

 

 

Yes

Must be a valid date.

Expiration Date

 

Date

 

 

 

State

 

Text


  2
 

Valid State Code

License Number

 

Text

 

<=50

 

 

Other Data

 

Text

 
<=50

 

User defined value

Notes

 

Text


<=5000

   
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