Employee Status History Import Layout

The layout below can be used to import ACA Employee Status History into the HRIS. Column Headers must be provided in the import file and the order of the columns must match the order specified in the table below. The import file must have the same number of columns as indicated in the table below, as well.

General Information on Importing Data

For general information on importing data including supported formats and common questions see Imports Overview

When is a Record Added vs Updated?

If an existing record is found using the key fields ([key]) identified below, the HRIS will update that record

Column Header

Data Type

Max Field Length

Required

Notes

Employee SSN

 

Text

 

9

 

Yes [key]

 SSN field stored on the Employee Demographic Info screen.

Start Date

 

Date

 

Yes [key]

The start/effective date of the Status change.

End Date

 

Date

   

The end date of the status change.

Employer

Drop Down

 

Yes [key]

The ID of the employer located under Setup>Setup Properties>General>Employers.

Employee Status

 

Text

<=150

 

Yes

The Employee Status field similar to the field stored on the Employee Demographic Screen. Must be one of: Full Time, Leave of Absence, Part Time, Retired, Terminated, Undefined. If left blank, it will import with the default value of: Full Time.

ACA Employee Status

 

Text

<=150

 

The ACA Employee Status field similar to the field stored on the Employee Demographic Screen. Must be one of: 1099, Full Time, Full Time Temp, Half Time, N/A, Other, Part Time, Part Time Temp, Per Diem, Seasonal, Seasonal <120 days, Student, Variable. If left blank, it will import with the default value of: N/A.

Benefit Status

 

Text

<=150

 

Yes

The Benefit Status field similar to the field stored on the Employee Demographic Screen. Must be one of: Active, COBRA, Inactive, Undefined. If left blank, it will import with the default value of: Active.

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