The layout below can be used to import ACA Employee Status History into the HRIS. Column Headers must be provided in the import file and the order of the columns must match the order specified in the table below. The import file must have the same number of columns as indicated in the table below, as well.
General Information on Importing Data
For general information on importing data including supported formats and common questions see Imports Overview
When is a Record Added vs Updated?
If an existing record is found using the key fields ([key]) identified below, the HRIS will update that record
|
Column Header |
Data Type |
Max Field Length |
Required |
Notes |
|
Employee SSN |
Text |
9 |
Yes [key] |
SSN field stored on the Employee Demographic Info screen. |
|
Start Date |
Date |
|
Yes [key] |
The start/effective date of the Status change. |
|
End Date |
Date |
The end date of the status change. |
||
|
Employer |
Drop Down |
|
Yes [key] |
The ID of the employer located under Setup>Setup Properties>General>Employers. |
|
Employee Status |
Text |
<=150 |
Yes |
The Employee Status field similar to the field stored on the Employee Demographic Screen. Must be one of: Full Time, Leave of Absence, Part Time, Retired, Terminated, Undefined. If left blank, it will import with the default value of: Full Time. |
|
ACA Employee Status |
Text |
<=150 |
|
The ACA Employee Status field similar to the field stored on the Employee Demographic Screen. Must be one of: 1099, Full Time, Full Time Temp, Half Time, N/A, Other, Part Time, Part Time Temp, Per Diem, Seasonal, Seasonal <120 days, Student, Variable. If left blank, it will import with the default value of: N/A. |
|
Benefit Status |
Text |
<=150 |
Yes |
The Benefit Status field similar to the field stored on the Employee Demographic Screen. Must be one of: Active, COBRA, Inactive, Undefined. If left blank, it will import with the default value of: Active. |