Emergency Contacts Import Layout

*** It is important to understand that this import is only for adding persons with a relationship of Emergency Contact and should not include records for persons that are in the system as Dependents (with a relationship of; Spouse, Child, etc.). If a record for a Dependent (Spouse, Child, etc.) is imported via this file, the relationship will be updated to Emergency Contact, potentially causing issues with carrier files. If you have any questions please contact your Account Manager before importing Emergency Contacts. ***

All persons in the import file will be added to the system as active Emergency Contacts (the checkbox selected to the left of the name) for the appropriate employee, on the Emergency Contacts screen, Employee > Employee > Emergency Contacts. An Emergency Contact record will be added for each record in the file. Updating existing Emergency Contact records via an import is not a function of the system.

General Information on Importing Data

For general information on importing data including supported formats and common questions see Imports Overview

Location of Data within HRIS

 In the Administration Portal, under the Employee menu; Employee > Employee > Emergency Contacts.

When is a Record Added vs Updated?

If an existing record is found using the key fields ([key]) identified below, the HRIS will update that record

Column Header Data Type Max Field Length Required Notes
Employee SSN/Employee ID Text <=20 Yes Must match an existing employee within the system.
First Name Text <=50 Yes  
Last Name Text <=50 Yes  
Primary Phone Text <=20 Yes  
Secondary Phone Text <=20    

*** It is important to understand that this import is strictly for adding persons with a relationship of Emergency Contact and should not include records for persons that are in the system as Dependents (with a relationship of; Spouse, Child, etc.). If a record for a Dependent (Spouse, Child, etc.) is imported via this file, the relationship will be updated to Emergency Contact, potentially causing issues with carrier files. If you have any questions please contact your Account Manager before importing Emergency Contacts. ***

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