Compensation Transactions (Payroll) Import Layout

The layout below can be used to import Compensation Transactions for Payroll into the HRIS. Column Headers must be provided in the import file and the order of the columns must match the order specified in the table below. The import file must have the same number of columns as indicated in the table below, as well.

General Information on Importing Data

For general information on importing data including supported formats and common questions see Imports Overview

Location of Data within HRIS

See:

When is a Record Added vs Updated?

If an existing record is found using the key fields ([key]) identified below, the HRIS will update that record

Column Header Data Type Max Field Length Required Notes
Employee SSN / Employee ID Text 9 Yes Must  match an existing employee within the system. Either SSN or Employee  ID can be used. The import will check for a match by SSN first and then  by Employee ID to find a match within the HRIS.
Compensation Type Text   Yes Must be “Base Salary”, or “Base Hourly Rate”, "Bonus", "Commission", or "Other"
Start Date Date (mm/dd/ccyy)   Yes Must be a valid date.
Stop Date Date (mm/dd/ccyy)   Yes Must be a valid date.
Amount Numeric   Yes Must be a valid integer. Should reflect Annual amount for records of type "Base Salary".
Category Text     If supplied, must an existing Comp Category defined within Data Properties.
Notes Text      
Rate Code Text   Yes Must match a valid Rate Code.
Pay Code Text   Yes Must match a valid Pay Code.
Employer Code Text   Yes Must match a valid Employer Code.
Agency Text     Must match a valid Agency.
Cost Center 1 Text     If supplied, must be a valid Cost Center.
Cost Center 2 Text     If supplied, must be a valid Cost Center.
Cost Center 3 Text     If supplied, must be a valid Cost Center.
Cost Center 4 Text     If supplied, must be a valid Cost Center.
Cost Center 5 Text     If supplied, must be a valid Cost Center.
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