The layout below can be used to import Compensation Rates for Payroll clients into the HRIS. Column Headers must be provided in the import file and the order of the columns must match the order specified in the table below. The import file must have the same number of columns as indicated in the table below, as well.
General Information on Importing Data
For general information on importing data including supported formats and common questions see Imports Overview
Location of Data within HRIS
See:
When is a Record Added vs Updated?
If an existing record is found using the key fields ([key]) identified below, the HRIS will update that record
| Column Header | Data Type | Max Field Length | Required | Notes |
|---|---|---|---|---|
| Employee SSN / Employee ID | Text | 9 | Yes [key] | Must match an existing employee within the system. Either SSN or Employee ID can be used. The import will check for a match by SSN first and then by Employee ID to find a match within the HRIS. |
| Rate Type | Text | Yes [key] | Must be “Salary” or “Hourly” | |
| Start Date | Date(mm/dd/ccyy) | Yes [key] | Must be a valid date. Should indicate the date that the Rate becomes effective. | |
| Per Pay Rate | Numeric | Yes | Must be a valid number. | |
| Hours Worked | Numeric | If supplied, must be a valid number. The value in this field will default to 2080 if not specified. | ||
| Per Pay Overtime Rate | Numeric | If supplied, must be a valid number. | ||
| Other Rate | Numeric | If supplied, must be a valid number. | ||
| Notes | Text | 500 | ||
| Stop Date | Date(mm/dd/ccyy) | If supplied, must be a valid date. Should indicate the date that the Rate is no longer effective. | ||
| Auto Pay | Yes/No | If supplied, must be “Yes” or “No”. | ||
| Auto Pay Hours | Numeric | If supplied, must be a valid number. | ||
| Rate Code | Text | Yes | Must match a valid Rate Code. | |
| Pay Code | Text | Must match a valid Pay Code. | ||
| Employer Code | Text | Yes | Must match a valid Employer Code. This can be located by going to Setup>Setup Properties>Employers>>ID. | |
| Cost Center 1 | Text | If supplied, must be a valid Cost Center. | ||
| Cost Center 2 | Text | If supplied, must be a valid Cost Center. | ||
| Cost Center 3 | Text | If supplied, must be a valid Cost Center. | ||
| Cost Center 4 | Text | If supplied, must be a valid Cost Center. | ||
| Cost Center 5 | Text | If supplied, must be a valid Cost Center. |