Facilities Import Layout

The layout below can be used to import Facilities into the HRIS. Column Headers must be provided in the import file and the order of the columns must match the order specified in the table below. The import file must have the same number of columns as indicated in the table below, as well.

General Information on Importing Data

For general information on importing data including supported formats and common questions see Imports Overview

When is a Record Added vs Updated?

If an existing record is found using the key fields ([key]) identified below, the HRIS will update that record

Column Header

Data Type

Max Field Length

Required

Notes

Facility Name

 

Text

 

<=150

 
Yes

 

Description

 

Text

<=500

 

 

Address 1

 

Text

<=50

Yes

 

Address 2

 

Text

<=50

 

 

City

 

Text

<=50

Yes 



State   Text   2   Yes  Example: "AZ" or "CA"
Zip   Text   <=12   Yes  
County   Text   <=28   Yes  
Unit Number   Text   <=7    
Code 1   Text   <=15    
Code 2   Text   <=15    
Manager 1 Employee ID   Text   <=20    Must match an existing Employee ID within the system.
Manager 2 Employee ID   Text   <=20    Must match an existing Employee ID within the system.
Phone 1   Text   <=20    
Phone 2   Text   <=20    
Fax   Text   <=20    
Active   Text   <=3    Must be either "YES" or "NO"
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