Employee W2s Import Layout

The layout below can be used to import Employee W2s into the HRIS. Column Headers must be provided in the import file and the order of the columns must match the order specified in the table below. The import file must have the same number of columns as indicated in the table below, as well.

General Information on Importing Data

For general information on importing data including supported formats and common questions see Imports Overview

When is a Record Added vs Updated?

If an existing record is found using the key fields ([key]) identified below, the HRIS will update that record

Column Header

Data Type

Max Field Length

Required

Notes

Employee SSN

 

Text

 

9

 

Yes [key]

 SSN field stored on the Employee Demographic Info screen.

Year

 

Numeric

 

Yes 

The year of the W2.

Wages

 

Numeric

<=5000

 

Yes

The wages of the employee for the year.

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