The layout below can be used to import Dependent Data into the HRIS. Column Headers must be provided in the import file and the order of the columns must match the order specified in the table below. The import file must have the same number of columns as indicated in the table below, as well.
General Information on Importing Data
For general information on importing data including supported formats and common questions see Imports Overview
Location of Data within HRIS
See:
When is a Record Added vs Updated?
If an existing record is found using the key fields ([key]) identified below, the HRIS will update that record
| Column Header | Data Type | Max Field Length | Required | Notes |
|---|---|---|---|---|
| Employee SSN / Employee ID | Text | 9 | Yes [key] | Must match an existing employee within the system. Either SSN or Employee ID can be used. The import will check for a match by SSN first and then by Employee ID to find a match within the HRIS. |
| Dependent SSN | Text | 9 | Must be numeric; must be unique within the system | |
| First Name | Text | Yes | ||
| Middle Name | Text | <=30 | No | |
| Last Name | Text | <=30 | Yes | |
| Suffix | Text | No | ||
| Relationship | Text | Yes | (Example: Spouse, Child, etc.) | |
| Birth Date | Date | Yes | mm/dd/yyyy | |
| Birth Location | Text | No | ||
| Gender | Text | Yes | ||
| Tobacco User (True/False) | Yes/No | <=3 | Yes | Either "Yes" or "No". If not supplied then default will be "No". |
| Handicapped (True/False) | Yes/No | <=3 | Yes | Either "Yes" or "No". If not supplied then default will be "No". |
| Full Time Student (True/False) | Yes/No | <=3 | Yes | Either "Yes" or "No". If not supplied then default will be "No". |
| Part Time Student (True/False) | Yes/No | <=3 | Yes | Either "Yes" or "No". If not supplied then default will be "No". |
| Student Hours | Numeric | Number of school hours dependent is enrolled in. | ||
| Eligible Dependent | Text | No | ||
| Eligible Beneficiary | Text | No | ||
| Household Member (True/False) | Yes/No | <=3 | Yes | Either "Yes" or "No". If not supplied then default will be "No". |