Dependent Import Layout

The layout below can be used to import Dependent Data into the HRIS. Column Headers must be provided in the import file and the order of the columns must match the order specified in the table below. The import file must have the same number of columns as indicated in the table below, as well.

General Information on Importing Data

For general information on importing data including supported formats and common questions see Imports Overview

Location of Data within HRIS

See:

When is a Record Added vs Updated?

If an existing record is found using the key fields ([key]) identified below, the HRIS will update that record

Column Header Data Type Max Field Length Required Notes
Employee SSN / Employee ID Text 9 Yes [key] Must  match an existing employee within the system. Either SSN or Employee  ID can be used. The import will check for a match by SSN first and then  by Employee ID to find a match within the HRIS.
Dependent SSN Text 9   Must be numeric; must be unique within the system
First Name Text   Yes  
Middle Name Text <=30 No  
Last Name Text <=30 Yes  
Suffix Text   No  
Relationship Text   Yes (Example: Spouse, Child, etc.)
Birth Date Date   Yes mm/dd/yyyy
Birth Location Text   No  
Gender Text   Yes  
Tobacco User (True/False) Yes/No <=3 Yes Either "Yes" or "No". If not supplied then default will be "No".
Handicapped (True/False) Yes/No <=3 Yes Either "Yes" or "No". If not supplied then default will be "No".
Full Time Student (True/False) Yes/No <=3 Yes Either "Yes" or "No". If not supplied then default will be "No".
Part Time Student (True/False) Yes/No <=3 Yes Either "Yes" or "No". If not supplied then default will be "No".
Student Hours Numeric     Number of school hours dependent is enrolled in.
Eligible Dependent Text   No  
Eligible Beneficiary Text   No  
Household Member (True/False) Yes/No <=3 Yes Either "Yes" or "No". If not supplied then default will be "No".
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