With ExakTime Connect and ExakTime Mobile, Location/GPS data can be used to determine where a location is, where a mobile device was when an employee clocks in/out, and the overall movement of a mobile device.
We never generate our own Location/GPS data and instead rely on the Location/GPS data that the mobile device provides to us.
Table of Contents
- GPS Accuracy
- GPS Data With A Location
- Reviewing GPS Data from Clocking In/Out
- GPS Data for GeoTrakker
A common question we are asked is how accurate is the GPS information that we are using. As we are 100% reliant on the GPS data provided by a device, the GPS information we have is as accurate as whatever the mobile device provides to us. ExakTime Mobile does not generate its own GPS information but instead uses whatever GPS information that the device provides.
If you would like to learn more about how GPS/Location services work in general, you can refer to the following article.
GPS Data With A Location
Locations in ExakTime Connect can have a GPS coordinate associated to help determine the overall size of a location with a "GeoFence." The GeoFence is not currently used to prevent an employee from clocking in/out if they are outside of the GeoFence, but to help the administrator determine if they were within the vicinity of the location when they clocked in/out. This GPS coordinate can be associated with any of the three methods:
- When entering the address for a location in ExakTime Connect, our system will automatically search Bing Maps for the address and the associated GPS coordinates.
- By entering the GPS coordinates manually for a location on ExakTime Connect.
- When using ExakTime Mobile, a user with sufficient permission can use the GPS information from their mobile device at that moment and associate it with the location.
For more information on the setup and use of the GeoFence, you can refer to What Is the Geofence?
Reviewing GPS Data with a Clocking In/Out
ExakTime Mobile does not generate its own GPS information and relies on the information that the mobile device provides. This GPS information can be reviewed in two places:
- Position Relative to a Time Record's Location
- Map View on ExakTime Connect
- Team View on ExakTime Mobile
Map View on ExakTime Connect
The GPS information associated with a time record will appear on a map in relation to the location of the time record. This allows the administrator to verify if the mobile device was within the vicinity of a location when clocking in/out.
For more information about Map View on ExakTime Connect, refer to the following dedicated article.
Team View on ExakTime Mobile
After an employee clocks in, their last known recorded GPS during clock in is recorded and shown on Team View. After an employee clocks out, they will disappear from Team View.
For more information about Team View on ExakTime Connect, refer to the following dedicated article.
GPS Data for GeoTrakker
GeoTrakker is a function of ExakTime Mobile that records the GPS data being given by the mobile device as it moves throughout the day. We call this recorded data "crumbs". As the crumbs are recorded throughout the day, you can review the general movement of the mobile device after it has been sent. This information can be reviewed on ExakTime Connect and ExakTime Mobile by users with sufficient permission. Once the employee has clocked out, GeoTrakker will stop recording any crumbs.
Refer to the following supplemental articles that may help you with GeoTrakker.