Overtime Policies for ExakTime

While employees are working throughout their week, you may need to track when they work over their normal work schedule and should receive overtime or even doubletime. The tracking of the overtime/doubletime can be based on the employee and/or the location worked. 

While this article covers our overtime policies, we also have articles for other employee and location based policies: Employee Policies and Location Policies

Employee Based Overtime

Employee based overtime is set up with your policy groups. When the policy group is assigned to an employee, their time will be calculated based on the overtime rules for that policy group.

Finding Employee Policies

  • To begin, go to Manage and click Policies.

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  • Click on the policy group to adjust or create a new group.

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Employee Overtime Policies

  • Weekly Overtime is used to calculate an employee's overtime and double-time over a week or biweekly basis.

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  • Daily Overtime can calculate an employee's overtime on a daily basis.
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  • Day of the Week Overtime helps you calculate overtime or doubletime that is dependent on a specific day.

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  • Consecutive Day Overtime is for when an employee should receive overtime that is dependent if they work six or seven days in a row.

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Location Based Overtime

Finding Location Policies

  • Go to Manage, then click on Locations.

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  • Click the pencil icon to the left of any location.

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  • Within the location details, click Policies.

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Location Overtime Policy

Daily Overtime can calculate an employee's overtime on a daily basis that is working for the selected location.

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Interactions from Multiple Overtime Policies

As an employee can have multiple overtime policies, it is important to be aware of how these multiple policies can interact and calculate the employee's time card. A general rule of thumb for how an employee's time would calculate is whatever would trigger first.

Employee and Location Overtime

If an employee has both employee and location overtime policies, it will use the overtime rule that the employee would qualify for first.

For example, we have an employee who has worked 10 hours today and they have two daily overtime rules, employee and location. The employee has the following overtime rules:

  • Employee Daily Overtime Policy - Anything over 8 regular hours is overtime.
  • Location Daily Overtime Policy - Anything over 10 regular hours is overtime.

Based on the rules above, the employee would receive 8 regular hours and 2 overtime hours as they would qualify for the employees daily overtime before the location's daily overtime would take effect.

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Daily and Weekly Overtime

Similar to if an employee had employee and location overtime policies, if an employee were to have daily and weekly overtime, it would calculate the overtime based on whatever they would qualify for first.

For our example, we have an employee working in California and has the following overtime rules.

  • Daily Overtime - Anything after 8 hours is overtime.
  • Weekly Overtime - Anything after 40 hours is overtime.

The employee's time card calculates as:

  • Monday - 8 Hours (Regular)
  • Tuesday - 8 Hours (Regular)
  • Wednesday - 8 Hours (Regular) & 2 Hours (Overtime)
  • Thursday - 5 Hours (Regular)
  • Friday - 8 Hours (Regular)
  • Saturday - 3 Hours (Regular) & 2 Hours (Overtime)

On Wednesday, they worked for 10 hours total. 8 of those hours were calculated as regular with 2 hours calculated as overtime. This is due to the Daily Overtime rule calculating anything after 8 regular hours in a day as overtime.

On Saturday, they worked for 5 hours total. 3 of those hours were calculated as regular with 2 hours calculated as overtime. Since the employee crossed the Weekly Overtime threshold in the middle of their workday, the remainder of their workday is overtime.

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