Time Cards on ExakTime Mobile

Time cards on ExakTime Mobile can allow your employees to review their own time or time of other employees. Your employees and crew leaders will be more aware of what hours they should be receiving and let the Administrator know of any discrepancies to correct. At this time, time cards on ExakTime Mobile only allow viewing; editing is not currently supported.

Time cards on ExakTime Mobile is a feature that we are rolling out that will be automatically available to your company once it has been released and nothing has to be done by you to enable it.

Enabling & Security Permissions

Your ExakTime Mobile Security Roles will have the option to allow an employee to access time cards. Simply enable it and once your employees sync their device they will have the option to view their time card. They may need to log out and log back in to see the time card option.

If an employee has been given permission to "Clock In For" other employees, view the time card, and have employees in their viewset, they will be able to view the time card of other employees as well.

  Additional Information

If you are unfamiliar with ExakTime Connect Security Role permissions, you can refer to In-Depth: ExakTime Mobile Security Role

For more information regarding employees viewsets, you can refer to Employee Viewsets 

  • Go to Manage and click on Security Roles.

    Time_Cards_on_ExakTime_Mobile__360015005494__Manage_-_Security_Roles.png

  • Click on any of the default roles that you would like to have access to view their own and/or other time cards on ExakTime Mobile. You can also create a new role.

    Time_Cards_on_ExakTime_Mobile__360015005494__Exaktime_Mobile_Security_Roles_EC_Roles_Circled.png

  • On the right-hand side, enable the appropriate option.

    Time_Cards_on_ExakTime_Mobile__360015005494__Security_Roles_-_EM_-_View_Permissions.png

What Everyone Will See

  • There will be a tab labeled "Time Card" in ExakTime Mobile.
    On iOS, the tab will be along the bottom. For Android, the tab will be along the top.

    Time_Cards_on_ExakTime_Mobile__360015005494__ExakTime_Mobile_-_Time_Cards_-_Android_and_iOS.png
     

  • When viewing the time cards, they can view the current work week and up to 5 weeks prior by pressing the arrow(s) at the top of the time card, for a total of up to 6 weeks. If the employees want to see any time records farther in the past, they will need to view them within ExakTime Connect or request the information from the ExakTime Connect administrator.

    Time_Cards_on_ExakTime_Mobile__360015005494__Time_Card_-_Date_Range.png

  • At the top right, they can click the refresh icon to Time_Cards_on_ExakTime_Mobile__360015005494__Time_Card_-_Refresh_Icon.png download the latest time card information. 
    • If ExakTime Mobile cannot receive the latest time card information due to lack of internet connection, it will show the last loaded time card. If they are unsure of the age of the time card, they can look towards the bottom of the time card where it will tell they the age of the time card.

      Time_Cards_on_ExakTime_Mobile__360015005494__Time_Card_-_Current_as_Of_8_minutes_ago.png

    Time_Cards_on_ExakTime_Mobile__360015005494__Time_Card_Refresh_Button.png

  • Each day will have it's total hours shown.
    • If they see the hourly/daily total of 0h 0m, the time record is incomplete and cannot be calculated until it is complete. The time card will become complete if a clock out is generated through ExakTime Mobile or ExakTime Connect.

      Time_Cards_on_ExakTime_Mobile__360015005494__Incomplete_Record.png

    • If they see -h -m for the daily total, there is no activity for the day.

      Time_Cards_on_ExakTime_Mobile__360015005494__No_Records.png


    Time_Cards_on_ExakTime_Mobile__360015005494__Time_Card_-_Hours.png
  • Tapping anywhere along a date will expand and show the breakdown for the day. Tapping it again will collapse it.

    Time_Cards_on_ExakTime_Mobile__360015005494__Expand-Collapse.gif
     

What Supervisors Will See

If an employee has other employees in their viewset, they will also be able to view time cards for other employees. 

In the top right of the Time Cards tab will be a small icon Time_Cards_on_ExakTime_Mobile__360015005494__Time_Card_Supervisor_Icon.png that they can press to select the employee(s) that they would like to view.

From there, they can scroll up and down to review the employees time cards.

When using the employee groups in conjunction with employee viewsets, groups will ignore viewsets and will show the logged in user all the employees in that group, even if they are not part of their viewset.

Time_Cards_on_ExakTime_Mobile__360015005494__Supervisor-View.gif

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