The layout below can be used to import Applicants into the HRIS. Column Headers must be provided in the import file and the order of the columns must match the order specified in the table below. The import file must have the same number of columns as indicated in the table below, as well.
General Information on Importing Data
For general information on importing data including supported formats and common questions see Imports Overview
Location of Data within HRIS
See Applicant Tracking Overview
When is a Record Added vs Updated?
If an existing record is found using the key fields ([key]) identified below, the HRIS will update that record
| Column Header | Data Type | Max Field Length | Required | Notes |
|---|---|---|---|---|
| First Name | Text | <=30 | Yes | |
| Middle Name | Text | <=30 | ||
| Last Name | Text | <=30 | If not supplied then default will be "Unknown" | |
| Street 1 | Text | <=50 | ||
| Street 2 | Text | <=50 | ||
| City | Text | <=30 | ||
| State | Text | 2 | Must be a valid state abbreviation. | |
| Zip | Text | |||
| Home Phone | Text | <=20 | ||
| Work Phone | Text | <=20 | ||
| Birth Date | Date | Must be a valid date. | ||
| Gender | Text | 1 | Either "M", "F", "Male", or "Female". If not supplied then default will be "Male". | |
| EEOC Ethnicity | Text | <=50 | ||
| Text | <=50 | |||
| Work Status | Text | <=50 | Must be "I am authorized to work in this country for any employer.", "I am authorized to work in this country for my present employer only." or "I require sponsorship to work in this country. " or "Unknown". If not supplied then default will be "Unknown". | |
| Employee ID | Text | <=20 |