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Applicants Import Layout

The layout below can be used to import Applicants into the HRIS. Column Headers must be provided in the import file and the order of the columns must match the order specified in the table below. The import file must have the same number of columns as indicated in the table below, as well.

General Information on Importing Data

For general information on importing data including supported formats and common questions see Imports Overview

Location of Data within HRIS

See Applicant Tracking Overview

When is a Record Added vs Updated?

If an existing record is found using the key fields ([key]) identified below, the HRIS will update that record

Column Header Data Type Max Field Length Required Notes
First Name Text <=30 Yes  
Middle Name Text <=30    
Last Name Text <=30   If not supplied then default will be "Unknown"
Street 1 Text <=50    
Street 2 Text <=50    
City Text <=30    
State Text 2   Must be a valid state abbreviation.
Zip Text      
Home Phone Text <=20    
Work Phone Text <=20    
Birth Date Date     Must be a valid date.
Gender Text 1   Either "M", "F", "Male", or "Female". If not supplied then default will be "Male".
EEOC Ethnicity Text <=50    
Email Text <=50    
Work Status Text <=50   Must  be "I am authorized to work in this country for any employer.", "I am  authorized to work in this country for my present employer only." or "I  require sponsorship to work in this country. " or "Unknown". If not  supplied then default will be "Unknown".
Employee ID Text <=20    
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