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Field Value Setup - Job Codes

Job Codes are optional categories used for grouping Employees added to the system.

If no values are defined, then the Job Codes drop-down menu for an Employee's Demographic Information screen will be blank.

If your Employee Data Import includes a field for "Job Codes", you must define the Job Codes from the related field value setup page before importing your data from Data > Imports.

Navigating to Job Codes Field Value Setup
  • From the menu, expand Setup and click Setup Properties.

    CHR_-_Setup_-_Compliance_-_Menu_-_01.png

  • Hover over Field Value Setup in the top menu bar and click Job Codes.

    CHR_-_Field_Value_Setup_-_Menu_-_Job_Codes_-_00.png

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Understanding the Job Codes Page

Setup Options for Job Codes

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  • Code - The Code entered in this field can be custom and only allows up to 10 characters.
  • Description - The Description is what will show in the drop-down box for selection on the employee record.

Job Codes List

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  • Edit.gif - Clicking this icon will allow you to edit the description of a job code.
  • Code
  • Description - The description is what will show in the drop-down box for selection on the employee record.
  • Number Assigned - The number of employee records with the Job Code.

From the Actions drop-down menu, you can:

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  • Delete Selected Records

Adding a Job Code

  • Enter a code (10-character max) and description for the job code as required.

    CHR_-_Job_Codes_-_01.png

  • Click Save.
  • The job codes will populate the Job Codes list.

    CHR_-_Job_Codes_-_02.png

Editing a Job Code

  • Click the Edit.gif edit icon towards the far left of a job code.

    CHR_-_Job_Codes_-_Edit_-_00.png

  • Edit description that loads into the top menu for the job code. The code for the job code cannot be edited. 

    CHR_-_Job_Codes_-_Edit_-_01.png

  • Click Save when finished.

Deleting a job code

  • Select the job code(s) towards the far-right of a job code record.

    CHR_-_Job_Codes_-_Delete_-_00.png

  • From the Actions drop-down menu, click Delete Selected Records.

    CHR_-_Job_Codes_-_Delete_-_01.png

  • Confirm the deletion of the job code(s). If the deleted job code(s) are associated with an employee record, the job code(s) will be removed from their demographic info.

    CHR_-_Job_Codes_-_Delete_-_02.png

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