Rounding Policies

While employees are working throughout the work week, you may need to round their time to the nearest few minutes or to a specific time. This can be set to be based on the employee that is working or based on the location worked.

 Using In/Out and Time Range Rounding

If you will be using both the In/Out Rounding and Shift/Time Range Rounding, please keep in mind that the In/Out Rounding will occur before the Shift/Time Range Rounding.

  Additional Information

While this article covers our overtime policies, we also have articles for employee and location based policies: Employee Policies and Location Policies

Employee Based Rounding

Employee based rounding is setup with your policy groups. When the policy group is assigned to an employee, their time will be rounded based on the rounding rules for that policy group.

Finding Employee Policies

  • To begin, go to Manage and click on Policies.

    Rounding_Policies__360007886314__Manage_-_Policies.png

  • Click on the policy group to adjust or create a new group. For more information regarding the creation of a new policy group, please refer to the following article: How to Create a New Employee Policy Group

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Employee Rounding Policies

  • In/Out Rounding is to round an employee's punches to the nearest set of minutes. It can also be set up to only apply to the first and last punch of the day with a threshold of how long their work day generally is.
    • A common setting is to the nearest 15 minutes. What happens is that an employee's clock in would first go to the nearest minute (An employee clocking in at 7:06 and 38 seconds would round to 7:07 AM), then it would round to the nearest 15 minutes as specified. If an employee's clock in/out is at 7:07 AM, it would round to 7:00 AM. If an employee's clock in is at 7:08 AM, it would round to 7:15 AM.
    Policies_-_In_Out_Rounding_-_00.png
  • Time Range Rounding is intended for when an employee should be working at a specific time. After specifying the time window for a punch in or out, any punches that occur during the time window is rounded to the specific time you want (e.g. an employee clocks in between 7:30 AM and 8 AM, the time punches are adjusted to show 8 AM instead.) This allows the employee to clock in early before their day starts, but not track the extra time.

    Policies_-_Time_Range_Rounding_-_00.png

Location Based Rounding

The in/our rounding or shift rounding can be based on the location that an employee is working at which will take priority over their employee based rounding, if any.

Finding Location Policies

  • Go to Manage, then click on Locations.

    Manage_-_Locations.png

  • Click the pencil icon to the left of any location.

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  • Within the location details, click Policies.

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Location Rounding Policies

  • In/Out Rounding is to round an employee's punches to the nearest set of minutes (e.g. nearest 15 minutes). It can also be set up to only apply to the first and last punch of the day with a threshold of how long their work day generally is.
    • A common setting is to the nearest 15 minutes. What happens is that an employee's clock in would first go to the nearest minute (An employee clocking in at 7:06 and 38 seconds would round to 7:07 AM), then it would round to the nearest 15 minutes as specified. If an employee's clock in/out is at 7:07 AM, it would round to 7:00 AM. If an employee's clock in is at 7:08 AM, it would round to 7:15 AM.
    Locations_-_In_Out_Rounding_-_00.png
  • Shift Rounding is intended for when an employee should be working at a specific time. After specifying the time window for a punch in or out, any punches that occur during the time window is rounded to the specific time you want (e.g. an employee clocks in between 7:30 AM and 8 AM, the time punches are adjusted to show 8 AM instead.) This allows the employee to clock in early before their day starts, but not actually pay them the extra time.

    Locations_-_Shift_Rounding_-_00.png

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