Closing or Reopening a Pay Period

Closing a pay period is a way to prevent unintended time card changes if they have been reviewed and ready for payroll. If the time card needs to be adjusted, however, it can be reopened.

Enabling Pay Period Closing

  • Go to Manage and click on Company Settings

    Closing_Reopening_A_Pay_Period__360009635433__Manage_-_Company_Settings.png

  • Go to Time & Attendance

    Closing_Reopening_A_Pay_Period__360009635433__Company_Settings_-_Time_Attendance_Circled.png

  • Enable Pay Period Closing
    • You can also put a warning on the Time Card Summary for when time should be finalized.

    Closing_Reopening_A_Pay_Period__360009635433__Company_Settings_-_Pay_Period_Closing.png

  • Click Save.

Close or Open A Pay Period

Once you are past the pay period, the option to close the pay period will be available on the Time Card Summary page and must be done manually, this will not be automatic.

  • Go to Time Cards and click on Time Card Summary.

    Closing_Reopening_A_Pay_Period__360009635433__Time_Cards_-_Time_Card_Summary.png

  • Click on Close Pay Period to close the pay period or Reopen Pay Period if it has already been closed.

    Closing_Reopening_A_Pay_Period__360009635433__Closing_Pay_Period.png

    Closing_Reopening_A_Pay_Period__360009635433__Reopening_Pay_Period.png

  • A warning will appear for the date range you are closing/reopening and what will happen by closing/reopening.

    Closing_Reopening_A_Pay_Period__360009635433__Close_Pay_Period_Warning.png

    Closing_Reopening_A_Pay_Period__360009635433__Reopen_Pay_Period_Warning.png

Quarantined Time

If a pay period has been closed, any records from the field will go to the Quarantined Time area of the Time Card Summary. The records will not reach the employees time cards until the pay period is opened.

Closing_Reopening_A_Pay_Period__360009635433__Time_Card_Summary_-_Quarantined_Time_-_Edit.png

  Additional Information

For more information regarding Quarantined Time, you can refer to Quarantined Time

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