How to Edit or Delete a Time Record

As employees clock in/out with ExakTime Mobile or JobClocks, you may need to make corrections to their time records. If you are unable to edit/delete a time card but believe you should be able to, please speak with your ExakTime Connect Administrator to make sure that your ExakTime Connect Security Role has been appropriately set up.

Best Practice

The best practice is to make all your edits (adding, editing, and/or deleting time records) for the employee's time card in one batch before saving. As the policies will be applied to the time card after saving (e.g. calculating hours), saving after every minor edit will result in multiple policies applying and take longer for the fully calculated time card to present.

How to Edit a Time Record

 Upcoming Time Card Update

This guide contains information and steps for both our prior and updated time card detail page. We have called out the differences as appropriate in the article so please read the information thoroughly to see if the information applies to you.

With Prior Time Card Version

The steps below are intended for the original time cards. If the stop times have black text and there is no "clock out" indicator like the example below, then you have the prior time card view. If it does not look like the example below, then please refer to the following section instead.

ETC_-_Time_Card_-_TRA2_-_Before_-_02.png

  • Go to Time Card and click on Time Card Details.

    How_To_Edit_Or_Delete_A_Time_Record__360006724373__Time_Cards_-_Time_Card_Detail.png

  • Specify the date range you will be editing time for.

    Pay_Period_Chooser_-_00.png

  • Click the employee with the time card that you will be editing.

    Time_Card_Detail_-_Employee_List.png

  • Click the Edit icon Overview__Time_Card_Detail__June_Update___360003910674__Edit_Time.pngor the field that you want to edit. Boxes will appear around all the time record fields for the day that can you edit.

    ETC_-_TCD_-_Edit_Time_Card_-_00.png

    ETC_-_TCD_-_Edit_Time_Card_-_01.png

  • Edit/Enter the necessary information for the time record(s).
  • Click Save after making all your necessary changes.

With Updated Time Card Version

The steps below are intended for an upcoming Time Card update. If the stop time for your time records is slightly grayed out and some time records have a "Clock Out" icon like the example below, then you are viewing the updated time card view. If it does not look like the example below, then please refer to the following section instead.

ETC_-_Time_Card_-_TRA2_-_After_-_02.png

  • Go to Time Card and click on Time Card Details.

    How_To_Edit_Or_Delete_A_Time_Record__360006724373__Time_Cards_-_Time_Card_Detail.png

  • Specify the date range you will be editing time for.

    Pay_Period_Chooser_-_00.png

  • Click the employee with the time card that you will be editing.

    Time_Card_Detail_-_Employee_List.png

  • Click the Edit icon Overview__Time_Card_Detail__June_Update___360003910674__Edit_Time.pngor the field that you want to edit. Boxes will appear around all the time record fields for the day that can you edit.

    ETC_-_Time_Card_-_TRA2_Edit_-_00.png

    ETC_-_Time_Card_-_TRA2_Edit_-_03.png

  • Edit/enter the necessary information for the time record(s).
    • The stop time for a time record will automatically use the start time of the succeeding time record as an implied stop time. If there is no succeeding time record, the stop time will have a Overview__Time_Card_Detail__115002665908__Incomplete.png symbol until a succeeding time record is created or if the "Clock Out" checkbox is enabled.
    • The "Clock Out" checkbox should only be used if the employee would no longer be tracking their time, such as for a break or the end of their day.
    • If you are editing/adding multiple time records for an employee, you can create additional records with only start times, then use the "Clock Out" checkbox when the employee would be taking a break or is done for the day to enter a stop time.
    • A comment can also be added as a reminder as to why the time was manually added.
    • If you are entering a time record because an employee forgot to clock in, you can simply enter a location, cost code, and start time. If the employee is still working that day, they should be able to clock themselves in/out as normal
    • When editing a time record, you can use the TAB key to go to different fields. If you have highlighted the "Clock Out" checkbox, you can press SPACE to enable it.
    • ETC_-_Time_Card_-_TRA2_Edit_-_03.png

  • Save after making all your necessary changes.

How to Delete a Time Record

  • Go to Time Card and click on Time Card Details.

    How_To_Edit_Or_Delete_A_Time_Record__360006724373__Time_Cards_-_Time_Card_Detail.png

  • Specify the date range you will be deleting time for.

    Pay_Period_Chooser_-_00.png

  • Click the employee that will be deleting time for.

    Time_Card_Detail_-_Employee_List.png

  • Click the trash can icon next to a record. If you are already editing a time record, click the red trash can icon.

    How_To_Edit_Or_Delete_A_Time_Record__360006724373__Trash_Icon_Edit_Mode_Edit.png

    ETC_-_TCD_-_Delete_Icon_-_00.png

  • The record to be deleted will be grayed out like below.

    How_To_Edit_Or_Delete_A_Time_Record__360006724373__Delete_Edit.png

  • Click Save after making all your necessary changes.

  Removing an Autolunch

If you want to remove an auto lunch that has been generated for an employee, you can refer to How To Remove An Auto Lunch

Was this article helpful?
1 out of 2 found this helpful