Quarantined time are time punches that are not accepted to an employee's time card due to a time card approval and/or a closed pay period. After all time card approvals have been removed and/or the pay period has been reopened, the quarantined time will be accepted to the employee's time card.
Table of Contents
- Reviewing Quarantined Time
- How to Accept Quarantined Time
- Reopen a Closed Pay Period
- Remove a Time Card Approval
Reviewing Quarantined Time
- Go to Time Cards and click Time Card Summary.
- Click the Quarantined Time tab.
- Any time that has been quarantined will be shown here with the employee, their time punches, the device used, and the pay period it would be added to.
How to Accept Quarantined Time
Even though a time punch has been quarantined from your employee's time cards, the time punches can still be accepted with the help of an ExakTime administrator and removing whatever was causing the time to be quarantined.
Reopen a Closed Pay Period
- Go to Time Cards and click on Time Card Summary.
- Confirm the pay period that you need to reopen with the date range selector. Click Reopen Pay Period when ready.
- You will receive a warning to confirm that you want to reopen the pay period and any quarantined time will be accepted to the appropriate time card.
Remove a Time Card Approval
After Editing a Time Card
When a time card has been edited by a user with sufficient permission, all time card approvals will be removed from an employee's time card as the time card will bee to be reapproved. After you finish editing the employee's time card, you should contact the approvers (employee, supervisor, or sign-off) to reapprove the time card.
From Their Own Time Card
Depending on the permissions, an employee can review and unapprove their own time card.
- Go to My Time Cards or go to Time Cards and click My Time Cards and Time Card Details.
- Check the date range and make sure that it is the appropriate pay period. Time cards cannot be approved/unapproved for a pay week or custom date range.
- Click Remove Approval.
- If there is an approval higher than the employees, the "Remove Approval" button will not be available. In these instances, the employee should contact a user with the appropriate approval level to remove their approval before the employee can remove theirs.
From Time Card Details
- Go to Time Cards in the top menu bar, then click Time Card Detail.
- Check your date range and make sure that it is the appropriate pay period. You cannot unapprove time for a pay week or custom date range.
- Click Remove Approval.
- If there is an approval higher than yours, the "Remove Approval" button will not be available. If the time card approvals must be removed, it is best to speak with the higher-level approvers.
From Time Card Summary
- Go to Time Cards and click Time Card Summary.
- Check your date range and make sure that it is the appropriate pay period. You cannot unapprove time for a pay week or custom date range.
- Click the checkbox under the appropriate column(s) (Employee Approval (for your own time card), Supervisor Approval, or Sign Off) to remove the approval.
For Multiple Time Cards
The "Unapprove All" button will remove all approvals (Employee, Supervisor, and Sign Off) for your employees and is only available for users that have the "Sign Off" permission, such as Administrators.
- Go to Time Cards and click Time Card Summary.
- Check your date range and make sure that it is the appropriate pay period. You cannot approve time for a pay week or custom date range.
- Click Unapprove All to remove all approvals (Employee, Supervisor, and Sign Off) for your employees. After the quarantined time has moved to the employee's time card, you should contact the approvers (employee, supervisor, or sign-off) to reapprove the time card.
