Quarantined Time in ExakTime Connect

Quarantined Time is an area present in Time Card Summary that will contain time entries from your employees that were sent after their time card has been approved or the pay period has been closed. After the approvals have been removed from a time card and/or the pay period has been reopened, the quarantined time will be moved to the appropriate employee's time card.

Viewing Times in Quarantined Time

  • Go to Time Cards and click on Time Card Summary.

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  • Click the Quarantined Time tab.

    ETC_-_Time_Card_Summary_-_Quarantined_Tab_-_00.png

  • Any time that has been quarantined will be shown here.

    Quarantined_Time_-_Quarantined_Time.png

Moving Time from Quarantined to Time Cards

Even though the time has not reached your employee's time cards, they can still have a chance to receive their records. The process will depend on what caused the time to be quarantined.

Reopen a Closed Pay Period

  • Go to Time Cards and click on Time Card Summary.

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  • Confirm the pay period that you need to reopen. Click Reopen Pay Period when ready.

    ETC_-_Time_Card_Summary_-_Reopen_Pay_Period_-_01.png

  • You will receive a warning to confirm that you want to reopen the pay period and any quarantined time will be placed into the appropriate time card.

    Quarantined_Time_-_Reopen_Pay_Period_warning_-_01.png

Remove Time Card Approval

After Editing a Time Card

When a time card has been edited by a user with sufficient permission, the employee's time card will automatically have all the time card approvals removed. After you finish editing the employee's time card, you should contact the approvers (employee, supervisor, or sign-off) to reapprove the time card.

From Their Own Time Card

  • Depending on the permissions, an employee can review and unapprove their own time card by going to My Time Cards or clicking Time Cards and clicking My Time Cards and Time Card Details.

    ETC_-_Time_Cards_-_My_Time_Cards_-_Time_Card_Details_-_00.png

  • Check the date range and make sure that it is the appropriate pay period. Time cards cannot be approved/unapproved for a pay week or custom date range.

    ETC_-_Time_Cards_-_Time_Card_Approvals_-_Pay_Period_-_02.png

  • Click Remove Approval.

    ETC_-_Time_Cards_-_Time_Card_Approvals_-_Emp_-_Employee_View_-_02.png

  • If there is an approval higher than the employees, the "Remove Approval" button will not be available. In these instances, the employee should contact a user with the appropriate approval level to remove their approval before the employee can remove theirs.

    ETC_-_Time_Cards_-_Time_Card_Approvals_-_Emp_Sup_-_Employee_View_-_01.png

From Time Card Details

  • Go to Time Cards in the top menu bar, then click Time Card Detail.

    ETC_-_Menu_-_Time_Card_Details_-_00.png

  • Check your date range and make sure that it is the appropriate pay period. You cannot unapprove time for a pay week or custom date range.

    ETC_-_Time_Cards_-_Time_Card_Approvals_-_Pay_Period_-_02.png

  • Click Remove Approval.

    ETC_-_Time_Cards_-_Time_Card_Approvals_-_Emp_Sup_-_Supervisor_View_-_Unapprove_-_00.png

  • If there is an approval higher than yours, the "Remove Approval" button will not be available. If the time card approvals must be removed, it is best to speak with the higher-level approvers.

    ETC_-_Time_Cards_-_Time_Card_Approvals_-_Emp_Sup_-_Employee_View_-_01.png

From Time Card Summary

  • Go to Time Cards and click Time Card Summary.

    ETC_-_Menu_-_Time_Card_Summary_-_00.png

  • Check your date range and make sure that it is the appropriate pay period. You cannot unapprove time for a pay week or custom date range.

    ETC_-_Time_Cards_Summary_-_Pay_Periods_-_01.png

  • Click the checkbox under the appropriate column(s) (Employee Approval (for your own time card), Supervisor Approval, or Sign Off) to remove the approval.

    ETC_-_Time_Cards_Summary_-_Unapprove_-_01.png

For Multiple Time Cards

The "Unapprove All" button will remove all approvals (Employee, Supervisor, and Sign Off) for your employees and is only available for users that have the "Sign Off" permission, such as Administrators.

  • Go to Time Cards and click Time Card Summary.

    ETC_-_Menu_-_Time_Card_Summary_-_00.png

  • Check your date range and make sure that it is the appropriate pay period. You cannot approve time for a pay week or custom date range.

    ETC_-_Time_Cards_Summary_-_Pay_Periods_-_01.png

  • Click Unapprove All to remove all approvals (Employee, Supervisor, and Sign Off) for your employees. After the quarantined time has moved to the employee's time card, you should contact the approvers (employee, supervisor, or sign-off) to reapprove the time card.

    ETC_-_Time_Cards_Summary_-_Pay_Periods_-_03.png

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