Complete Guide to Time Card Details

The Time Card Details area shows the most detail of your employees actions throughout the day.

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For ease of viewing, we will break down the time card detail screen into 3 main areas. 

Employee/Location View

Employee View

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  • A. Employee/Location View - Switch between Employee or Location View
  • B. Employee Search
  • C. Sort Employees By ID or Name
  • D. Employee List - Your employee list will have 20 employees at a time.
  • E. Inactive Icon Overview__Time_Card_Detail__115002665908__Inactive_Location.png- If an employee is inactive, but has time for the pay period.
  • F. Red Exclamation Point Overview__Time_Card_Detail__115002665908__Incomplete.png - If a time card has any time records that require your attention, this icon will be shown next to their name. This can be caused by an incomplete time card or overlapping time records. This icon can be expected if you are viewing the current work day as your employees may be working at the time.

Location View

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  • A. Employee/Location View - Switch between Employee or Location View
  • B. Location Search
  • C. Employee Search
  • D. Sort Locations by ID or Name
  • E. Sort Employees by ID or Name
  • F. Location List - Active locations and inactive locations with time will be listed here. If a location has been used by your employees in the current pay period, the location will have black text. Location that have not been used will have grey italicized text.
  • G. Employee List - Employees that selected a given location will be listed here.
  • H. Red Exclamation Point for Locations Overview__Time_Card_Detail__115002665908__Incomplete.png- If a location used by an employee has incomplete time, a red exclamation point will appear next to the location name.
  • I. Inactive Icon Overview__Time_Card_Detail__115002665908__Inactive_Location.pngAn inactive location that has been used in this pay period will show this icon.
  • J. Red Exclamation Point for Employees Overview__Time_Card_Detail__115002665908__Incomplete.png - If an employee's time card has any time records that require your attention, a red exclamation point will be shown next to their name. This can be caused by an incomplete time card or overlapping time records. This icon can be expected if you are viewing the current work week as your employees may be working at the time.

Time Card Hours, Pay Period & Actions

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  • A. Time Card Hours & Approvals - The employees overall time for the selected pay period and if there are any time card approvals will be shown here.
  • B. Pay Period - The pay period selected will dictate what time will be shown. Clicking the drop down menu will show quick options for date ranges. Clicking the calendar icon will allow you to choose a specific date range up to 31 days. If you use a custom date range, you will not be able to use the arrows to quickly navigate between different date ranges.
    • Pay Period Options
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    • Date Range Selection
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  • C. Time Card Actions - Actions such as adding time, recalculating the hours and printing the currently selected time card can be performed here.
  • D. Column Manager - Add or remove certain columns from your time card.
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Time Card

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Your employee time card will contain all records created within ExakTime Connect, ExakTime Mobile, or a JobClock. Each time record will contain where the employee worked, what they did, the time worked and the overall hours. There are some functions that can only be done from the time card area.

  • A. Click this icon will allow you to collapse or expand the time records for the given day.
  • B. Start/Stop Time - The start or stop time will include a small icon to the right. The color of the icon will indicate what the GPS provided at the time of the punch is in relation to the select location. Hovering over this icon can also show an GPS information, FaceFront photo, and more. 
    • Overview__Time_Card_Detail__June_Update___360003910674__No-GPS.png - A blue icon indicates that there is no GPS associated with this time record. This can be due to:
      • Lack of location services at the time of creating the punch.
      • If the time record was created manually from within ExakTime Connect.
      • if the time record was created automatically by the system such as a midnight split.
    • Overview__Time_Card_Detail__June_Update___360003910674__Location-No-GPS.png - A grey icon indicates that there is GPS for the time record from the employee's device, but the selected location does not yet have a GPS coordinate.
    • Overview__Time_Card_Detail__June_Update___360003910674__Outside-GeoFence.png - A red icon indicates that the GPS for the time record is outside the GeoFence of the selected location.
    • Overview__Time_Card_Detail__June_Update___360003910674__Inside-GeoFence.png - A green icon indicates that the GPS for the time record is within the GeoFence of the selected location.
    • Hovering over the icon will provide more information.

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  • C. Comments can be included while editing a time record for future reference.
  • D. Time Record Functions - There are a few functions that be done with a time record.
    • Overview__Time_Card_Detail__June_Update___360003910674__Edit_Time.png - Clicking the pencil icon will allow you to edit time records for the day.
    • Overview__Time_Card_Detail__115002665908__Trash.png - The trash can icon will delete the time record.
    • Overview__Time_Card_Detail__June_Update___360003910674__Globe.png - If available, the globe icon will open the Map View page that allows you to see the position of the mobile device as the employee clocked in or out.
    • Overview__Time_Card_Detail__June_Update___360003910674__Icon_-_Mobile_Forms.png- Clicking this icon will allow you to adjust/add ExakTime Mobile Form responses.
      Overview__Time_Card_Detail__June_Update___360003910674__EMF_Response_Reditor.png
    • Overview__Time_Card_Detail__June_Update___360003910674__Overlapping-Time.png - This icon will indicate overlapping time. This icon will appear next to any time records that are overlapping each other.
    • Overview__Time_Card_Detail__115002665908__Inactive_Location.png - This icon indicates that a record was created by a policy, most commonly auto-lunch.
    • Overview__Time_Card_Detail__115002665908__Exported.png- This icon indicates that a record has been exported via AccountLinx.
  • E. Field Notes will be a clickable option to show any field notes made by the employee during their work hours.

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  • F. Any field with incomplete data will be shown with a red exclamation point Overview__Time_Card_Detail__115002665908__Incomplete.png symbol. If the employee is still working, then this is expected. If a field is incomplete for a prior work day, then it must be corrected to show an hourly total.
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