With ExakTime Mobile, your employees can be flexible with how they can track their time, but we have some best practices to maximize success for you and your employees.
When clocking in, an employee will generally be prompted to choose their location and cost code. The location is generally where they are standing and the cost code will be their next activity. If the employee needs to change their location and/or cost code, they will clock in again, select the new location and/or cost code, then continue with their day. As employees clock in throughout the day, each new clock in will stop their previous clock in automatically in ExakTime Connect.
Tracking Time for a Client, Not a Location?
While we advise an employee clocking in to the location that they are standing at, there may be circumstances where this would not be best depending on your company's needs. For example, If you are fabricating/constructing products for a client at your warehouse, you may not want the employee to select a location called "Main Office" as you would lose the detail of the time going towards the client. Another example would be if an employee is picking up materials/equipment from a supplier, you may not want to use the supplier's location to track time against. In short, while we advise selecting the location that an employee is standing at as it covers a majority of use cases, the use of locations is ultimately to put time towards a client/location.
For clocking out, the employee should only clock out if they are not going to be tracking their time any longer, such as for personal time, lunch, or when they are done for the day.
Keeping these suggestions in mind, the average workday for an employee, with auto-lunch and travel policy enabled, will be:
- Clock in at 8 AM to Location A and Cost Code A to start their day.
- Clock in at 11 AM to Location A and Travel.
- Clock in at 12 PM to Location B and Cost Code A.
- Clock in at 3 PM to Location B and Travel.
- Clock out at 3:30 PM at the Office.
The end result for the employee's time card will appear like below on your Time Card Details page.
As we can see from the example, the Travel policy has updated the locations used with a Travel cost code to match with the destination. This is based on the idea that driving to a location is part of the work for that location. We can also see that the auto-lunch policy has also kicked in and removed 30 minutes.