ExakTime Terminology

When first starting with the ExakTime system, you may come across unfamiliar terminology or better understand the three main building blocks of our system and what they represent. This terminology is common throughout our system and makes it easier to understand how everything connects and when speaking with ExakTime support staff.

What Are Employees?

"Employee" is how we refer to the people that are using the ExakTime Connect system in any fashion. You may also consider an employee a "User" in the system. This applies from the Administrator that is managing everything in the system, the Owner of the company that wants to check the time cards once in a while, down to the supervisors and the employees they manage. In short, if someone is interacting with the ExakTime system, they will need to be entered as an employee.

What Are Locations?

"Location" is how we refer to where your employees are working or what they are putting in time for. You can consider a location a job, jobsite, worksite, etc. The types of locations you enter into the system help determine how detailed you want your time tracking to be, but you must have at least one location in the system for it to properly function. Adding any more will depend on the needs of your company. If you only care that the employees have started working, then having a single location such as the "Office" may be enough. If you need a lot of detail, you can add in as many locations as your employees will be working at such as a client's home or work site. Or maybe you're in the middle where you have some employees that work in a warehouse while you have others that are visiting client's throughout the day.

What Are Cost Codes?

"Cost Codes" refer to what your employees are doing throughout the day. You may refer to them as activities or job codes. Similar to locations, you are free to enter as many cost codes to track the varied activities your employees are performing. By default, we have included two cost codes in the system, "In" for your employees to start their day and an "Out" cost code for an employee to stop tracking their time.

What Are Categories?

"Categories" are used to categorize multiple entities to help with organizing information in ExakTime Connect. For example, a category can be used to quickly filter your employees for reports, sort your employee list based on the category in AccountLinx, or quickly add time in bulk to a category of employees.

For more information, you can refer to the following article: In-Depth: Categories

What Are Crews & Groups?

"Groups" is an organizational method for ExakTime Mobile and Employee viewsets. For ExakTime Mobile, it will let you group up locations or cost codes to make it easier for your employees to find what matters to them. For Employee viewsets, it lets you specify the employee viewsets based on the employee group.

For more information, you can refer to the following article: In-Depth: Crews/Groups

What Is FaceFront?

FaceFront is an option for ExakTime Mobile where the front-facing camera of a phone/tablet is used to take a photo of the employee clocking in/out to confirm that it is actually them.

For more information, you can refer to the following article: How to Use FaceFront to Identify Who is Clocking In

What Are Field Notes?

Field Notes is an option for ExakTime Mobile that allows employees to send pictures, notes, or audio recordings that are associated to an employee, location, or cost code to ExakTime Connect.

For more information, you can refer to the following article: In-Depth: Field Notes on ExakTime Connect

What Are ExakTime Mobile Forms?

ExakTime Mobile Forms are questions/prompts when an employee clocks in/out on ExakTime Mobile that your employees will answer. The questions can range from self-screening questions for COVID-19 when clocking in or if an employee was injured or took any breaks when clocking out.

For more information, you can refer to the following article: In-Depth: ExakTime Mobile Forms

What Is SiteHub?

SiteHub is an option for ExakTime Mobile that lets users see recent activity for a location such as employees clocked in to a location, nearby restaurants/hospitals, and directions to/from a location.

For more information, you can refer to the following article: In-Depth: SiteHub on ExakTime Mobile

What Is Team View?

Team View is an option for ExakTime Mobile that allows you to see where were employees were at the time of them clocking in.

For more information, you can refer to the following article: In-Depth: Team View on ExakTime Mobile

What Is a GeoFence?

The GeoFence is used to denote the relative area for a location. When the GPS coordinates have been set for a location, a circular GeoFence can be established to help determine if an employee was on-site when clocking in/out. 

For more information, you can refer to the following article: Setting up and Using the Geofence

What Is GeoTrakker?

GeoTrakker is an option for ExakTime Mobile that allows it to track the movement of the mobile device while an employee is clocked in.

For more information, you can refer to the following article: In-Depth: GeoTrakker

What Is Connect Clock?

Connect Clock is a feature within ExakTime Connect that allows an employee to clock in/out from the ExakTime Connect website.

For more information, you can refer to the following article: Setting up and Using Connect Clock

What Is Map View?

Map View is an page of ExakTime Connect that allows a user to review where were employees were when they clocked in/out on a map or view the GeoTrakker data for an employee.

For more information, you can refer to the following article: In-Depth: GeoTrakker

What Are JobClocks?

JobClocks refer to hardware that we offer that allows your employees to clock in/out with a set of keytabs at a location where ExakTime Mobile cannot be used or is not preferable. The JobClocks we currently offer are:

JobClock/LE: A small weather-resistant JobClock that offers Bluetooth connectivity so records can be collected and sent with ExakTime Mobile on an Android or iOS device.

For more information, you can refer to the following article: In-Depth: JobClock/EX and LE

JobClock Hornet: A JobClock that offers Bluetooth and Cellular connectivity so records can be sent with cellular activity or collected and sent with ExakTime Mobile on supported devices.

For more information, you can refer to the following article: In-Depth: JobClock Hornet

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