BirdDogHR Mapping Guide with Core HR

BirdDogHR has partnered with Core HR to provide customers with an integrated solution. This document is intended to provide a list of fields and how they are mapped between the two systems.

Employee Data Mapped from BirdDogHR Onboarding to Core HR

BirdDogHR Core HR Required Format Notes
Social Security Number SSN / Employee ID [key] Y xxxxxxxxx 9 characters – no dashes necessary
First Name First Name Y Text Up to 30 characters
Middle Name Middle Name   Text Up to 30 characters
Last Name Last Name Y Text Up to 30 characters
Suffix Suffix   Text Up to 30 characters
Address Line 1 Street 1 Y Alphanumeric Text Up to 50 characters
Address Line 2 Street 2   Alphanumeric Text Up to 50 characters
Employee City City Y Text Up to 30 characters
State State Y System Defined 2 characters
Zip Code Zip Y Numeric Text Up to 15 characters
Home Phone Number Home Phone   Text Up to 20 characters
Mobile Phone Number Mobile Phone   Text Up to 20 characters
Employee Email Address Home Email   Text Up to 20 characters
  Work Phone   Text  
Date of Birth Birth Date Y MM/DD/YYYY  
  Birth Location   Text  
Gender Gender Y System Defined (M, F, U) Limited to 1-character, blank values will pass “U”
Marital Status Marital Status Y System Defined (Single, Married) Blanks will pass over “undefined”
  Tobacco User   System Defined (True/False)  
  Handicapped   System Defined (True/False)  
  Employee ID   Numeric Text  
  Hours Worked   Numeric Text  
  Work Email   Text  
  Employee Status Y System Defined BDHR will send over “undefined”
  Department   Client Defined  
  Location Facility 1 Name   Client Defined  
  Facility 2 Name   Client Defined  
  Job Code Job Code   Client Defined Up to 50 characters
Employment Type Employee Type   Client Defined  
Start Date Hire Date Y MM/DD/YYYY Blank values will pass “undefined”
  Original Hire Date   MM/DD/YYYY  
  Alternate Service Date 1   MM/DD/YYYY  
  Alternate Service Date 2   MM/DD/YYYY  
  Benefit Eligibility Date   MM/DD/YYYY  
  Benefit Status Y System Defined BDHR will send over “undefined”
  Retirement Date   MM/DD/YYYY  
  Termination Date   MM/DD/YYYY  
  Termination Reason   Client Defined  

 

BirdDogHR Core HR Required Format Notes
Job Title Title   Text Up to 150 characters
  Pay Schedule   Client Defined  
Race Ethnicity EEOC Ethnicity   Client Defined Up to 75 characters
  EEOC Occupation   Client Defined  
  EEOC Workers Compensation   Client Defined  
  User Defined Field 1   Text  
  User Defined Field 2   Text  
  User Defined Field 3   Text  
  User Defined Field 4   Text  
  User Defined Field 5   Text  
  User Defined Field Lookup 01   Client Defined  
  User Defined Field Lookup 02   Client Defined  
  User Defined Field Lookup 03   Client Defined  
  User Defined Field Lookup 04   Client Defined  
  User Defined Field Lookup 05   Client Defined  
  User Defined Field Lookup 06   Client Defined  
  User Defined Field Lookup 07   Client Defined  
Custom Field with mapping ID = “UDF1” User Defined Field Lookup 08   Client Defined If blank, or doesn’t exist, BDHR can leave blank
Custom Field with mapping ID = “UDF2” User Defined Field Lookup 09   Client Defined If blank, or doesn’t exist, BDHR can leave blank
Custom Field with mapping ID = “UDF3” User Defined Field Lookup 10   Client Defined If blank, or doesn’t exist, BDHR can leave blank
Custom Field with mapping ID = “UDF4” User Defined Field Lookup 11   Client Defined If blank, or doesn’t exist, BDHR can leave blank
Custom Field with mapping ID = “UDF5” User Defined Field Lookup 12   Client Defined If blank, or doesn’t exist, BDHR can leave blank
Custom Field with mapping ID = “UDF6” User Defined Field Lookup 13   Client Defined If blank, or doesn’t exist, BDHR can leave blank
Custom Field with mapping ID = “UDF7” User Defined Field Lookup 14   Client Defined If blank, or doesn’t exist, BDHR can leave blank
  User Defined Field Lookup 15   Client Defined  
  ACA Employee Status   System Defined (Full Time, Part Time, Seasonal, Variable)
  Additional Household Income   Text  
Country Country   System Defined (United States of America) Up to 150 characters
         
        Country populated from Address, not passport
  EEO Class   System Defined (1.1, 1.2, 2, 3, 4, 5, 6, 7, 8, 9)  
  Work Phone Extension   Text  
  Payroll Hours Worked   Text  
  Payroll Auto Pay   Text  
Pay Rate Type Pay Type Salary   System Defined (Hourly, Salary) 3 characters
  Payroll Frequency   Client Defined  

Important Notes:

  • Data will be pushed from Core HR to BirdDogHR on a nightly basis.
  • Once an employee is created through the integration, the system will only update any changes to the employee record from Core HR. This allows customers to assign users to Job Codes, Locations, etc. in BirdDogHR and the system will retain those assignments.
  • All fields listed will be populate upon create. Fields that will be impacted upon update are noted.

Employee Data Mapped from Core HR to BirdDogHR LMS/Performance

From Core HR To BirdDogHR On Update Required Notes
  Username No Yes  
  Active Status Yes Yes  
  Last Name Yes Yes  
  First Name Yes Yes  
  Middle Initial Yes No Truncated to the first letter
  Display Name Yes No  
  Employee ID Yes Yes  
  Email Yes Yes  
  Home Phone Yes No  
  Mobile Phone Yes No  
  Job Code No Yes Default Value
  Job Title Yes No  
  Manager No Yes If not available in Core HR, will default to “ToBe Assigned”
  Location No Yes Default Value
  Is Manager No Yes TRUE/FALSE
  Gender Yes No  
  Hire Date No Yes  
  Last Promotion Date Yes No  
  Last Raise Date Yes No  
  Termination Date Yes No  

Important Notes:

  • Data will be pushed from Core HR to BirdDogHR on a nightly basis.
  • Upon creation of BDHR Talent instance, BDHR Implementation Specialist will create a User with the following information:
    • Username: ToBeAssigned@HRIS.com
    • First Name: ToBe
    • Last Name: Assigned
    • Display Name: ToBe
    • Email: ToBeAssigned@HRIS.com
    • Employee ID: ToBeAssigned
    • Supervisor: System Administrator
    • Job Code: ToBeAssigned (1)
    • Location: ToBeAssigned (1)
    • Hire Date: 12/31/2050

(1) Creating a new Job Code and Location is not necessary; Job Code and Location for “ToBe Assigned” can also use an existing Job Code and/or Location.

Stress the importance of ensuring that options available in IHR’s User Defined Fields match available options in BDHR

User Defined 06 = Job Code

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