BirdDogHR Mapping Guide with Core HR

BirdDogHR has partnered with Core HR to provide customers with an integrated solution. This document is intended to provide a list of fields and how they are mapped between the two systems.

Employee Data Mapped from BirdDogHR Onboarding to Core HR

BirdDogHR	Core HR	Required	Format	Notes
Social Security Number	SSN / Employee ID [key]	Y	xxxxxxxxx	9 characters – no dashes necessary
First Name	First Name	Y	Text	Up to 30 characters
Middle Name	Middle Name		Text	Up to 30 characters
Last Name	Last Name	Y	Text	Up to 30 characters
Suffix	Suffix		Text	Up to 30 characters
Address Line 1	Street 1	Y	Alphanumeric Text	Up to 50 characters
Address Line 2	Street 2		Alphanumeric Text	Up to 50 characters
Employee City	City	Y	Text	Up to 30 characters
State	State	Y	System Defined	2 characters
Zip Code	Zip	Y	Numeric Text	Up to 15 characters
Home Phone Number	Home Phone		Text	Up to 20 characters
Mobile Phone Number	Mobile Phone		Text	Up to 20 characters
Employee Email Address	Home Email		Text	Up to 20 characters
	Work Phone		Text
Date of Birth	Birth Date	Y	MM/DD/YYYY
	Birth Location		Text
Gender	Gender	Y	System Defined (M, F, U)	Limited to 1-character, blank values will pass “U”
Marital Status	Marital Status	Y	System Defined (Single, Married)	Blanks will pass over “undefined”
	Tobacco User		System Defined (True/False)
	Handicapped		System Defined (True/False)
	Employee ID		Numeric Text
	Hours Worked		Numeric Text
	Work Email		Text
	Employee Status	Y	System Defined	BDHR will send over “undefined”
	Department		Client Defined
Location	Facility 1 Name		Client Defined
	Facility 2 Name		Client Defined
Job Code	Job Code		Client Defined	Up to 50 characters
Employment Type	Employee Type		Client Defined
Start Date	Hire Date	Y	MM/DD/YYYY	Blank values will pass “undefined”
	Original Hire Date		MM/DD/YYYY
	Alternate Service Date 1		MM/DD/YYYY
	Alternate Service Date 2		MM/DD/YYYY
	Benefit Eligibility Date		MM/DD/YYYY
	Benefit Status	Y	System Defined	BDHR will send over “undefined”
	Retirement Date		MM/DD/YYYY
	Termination Date		MM/DD/YYYY
	Termination Reason		Client Defined

BirdDogHR	Core HR	Required	Format	Notes
Job Title	Title		Text	Up to 150 characters
	Pay Schedule		Client Defined
Race Ethnicity	EEOC Ethnicity		Client Defined	Up to 75 characters
	EEOC Occupation		Client Defined
	EEOC Workers Compensation		Client Defined
	User Defined Field 1		Text
	User Defined Field 2		Text
	User Defined Field 3		Text
	User Defined Field 4		Text
	User Defined Field 5		Text
	User Defined Field Lookup 01		Client Defined
	User Defined Field Lookup 02		Client Defined
	User Defined Field Lookup 03		Client Defined
	User Defined Field Lookup 04		Client Defined
	User Defined Field Lookup 05		Client Defined
	User Defined Field Lookup 06		Client Defined
	User Defined Field Lookup 07		Client Defined
Custom Field with mapping ID = “UDF1”	User Defined Field Lookup 08		Client Defined	If blank, or doesn’t exist, BDHR can leave blank
Custom Field with mapping ID = “UDF2”	User Defined Field Lookup 09		Client Defined	If blank, or doesn’t exist, BDHR can leave blank
Custom Field with mapping ID = “UDF3”	User Defined Field Lookup 10		Client Defined	If blank, or doesn’t exist, BDHR can leave blank
Custom Field with mapping ID = “UDF4”	User Defined Field Lookup 11		Client Defined	If blank, or doesn’t exist, BDHR can leave blank
Custom Field with mapping ID = “UDF5”	User Defined Field Lookup 12		Client Defined	If blank, or doesn’t exist, BDHR can leave blank
Custom Field with mapping ID = “UDF6”	User Defined Field Lookup 13		Client Defined	If blank, or doesn’t exist, BDHR can leave blank
Custom Field with mapping ID = “UDF7”	User Defined Field Lookup 14		Client Defined	If blank, or doesn’t exist, BDHR can leave blank
	User Defined Field Lookup 15		Client Defined
	ACA Employee Status		System Defined (Full Time, Part Time, Seasonal, Variable)
	Additional Household Income		Text
Country	Country		System Defined (United States of America)	Up to 150 characters
				Country populated from Address, not passport
	EEO Class		System Defined (1.1, 1.2, 2, 3, 4, 5, 6, 7, 8, 9)
	Work Phone Extension		Text
	Payroll Hours Worked		Text
	Payroll Auto Pay		Text
Pay Rate Type	Pay Type Salary		System Defined (Hourly, Salary)	3 characters
	Payroll Frequency		Client Defined

Important Notes:

• Data will be pushed from Core HR to BirdDogHR on a nightly basis.
• Once an employee is created through the integration, the system will only update any changes to the employee record from Core HR. This allows customers to assign users to Job Codes, Locations, etc. in BirdDogHR and the system will retain those assignments.
• All fields listed will be populate upon create. Fields that will be impacted upon update are noted.

Employee Data Mapped from Core HR to BirdDogHR LMS/Performance

From Core HR	To BirdDogHR	On Update	Required	Notes
	Username	No	Yes
	Active Status	Yes	Yes
	Last Name	Yes	Yes
	First Name	Yes	Yes
	Middle Initial	Yes	No	Truncated to the first letter
	Display Name	Yes	No
	Employee ID	Yes	Yes
	Email	Yes	Yes
	Home Phone	Yes	No
	Mobile Phone	Yes	No
	Job Code	No	Yes	Default Value
	Job Title	Yes	No
	Manager	No	Yes	If not available in Core HR, will default to “ToBe Assigned”
	Location	No	Yes	Default Value
	Is Manager	No	Yes	TRUE/FALSE
	Gender	Yes	No
	Hire Date	No	Yes
	Last Promotion Date	Yes	No
	Last Raise Date	Yes	No
	Termination Date	Yes	No

Important Notes:

• Data will be pushed from Core HR to BirdDogHR on a nightly basis.
• Upon creation of BDHR Talent instance, BDHR Implementation Specialist will create a User with the following information:
  • Username: [e-mail]
  • First Name: ToBe
  • Last Name: Assigned
  • Display Name: ToBe
  • Email: [e-mail]
  • Employee ID: ToBeAssigned
  • Supervisor: System Administrator
  • Job Code: ToBeAssigned (1)
  • Location: ToBeAssigned (1)
  • Hire Date: 12/31/2050

(1) Creating a new Job Code and Location is not necessary; Job Code and Location for “ToBe Assigned” can also use an existing Job Code and/or Location.

Stress the importance of ensuring that options available in IHR’s User Defined Fields match available options in BDHR

User Defined 06 = Job Code