Field Value Setup - Pay Groups

Pay Groups are optional categories used to group employees for payroll purposes.

If no values are defined in this section, then the Pay Group drop-down menu for an Employee's Demographic Information screen will have a "Not Assigned" option.

If your Employee Data Import includes a field for "Pay Group", then you must define the Pay Groups from the Pay Groups page before importing your data from Data > Imports.

Navigating to Pay Groups Field Value Setup
  • From the menu, expand Setup and click Setup Properties.

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  • Hover over Field Value Setup in the top menu bar and click Pay Groups.

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Understanding the Pay Groups Page

Setup Options for Pay Groups

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  • Code - The Code entered in this field can be custom and only allows up to 10 characters.
  • Description - The Description is what will show in the drop-down box for selection on an employee profile.

Pay Groups List

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  • Edit.gif - Clicking this icon allows you to edit the description of a pay group.
  • Code
  • Description - The Description is what will show in the drop-down box for selection on the employee record.
  • Number Assigned - The number of employee records for the respective pay group.
  • Synced to Payroll

The Actions drop-down menu allows you to:

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  • Delete Selected Records

Adding a Pay Group

  • Enter a code (10-character max) and description for the pay group as required.

    CHR_-_Pay_Groups_-_01.png

  • Click Save.
  • The pay group will populate the pay groups list.

    CHR_-_Pay_Groups_-_02.png

Editing a Pay Group

  • Click the Edit.gif edit icon towards the far left of a pay group.

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  • Edit the pay group description that loads into the top menu. The pay group code cannot be edited.

    CHR_-_Pay_Groups_-_05.png

  • Click Save when finished.

Deleting a Pay Group

  • Select the pay group(s) towards the far-right of a pay group record.

    CHR_-_Pay_Groups_-_07.png

  • From the Actions drop-down menu, click Delete Selected Records.

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  • Confirm the deletion of the pay group. If the deleted pay group is associated with an employee record, the pay group will be removed from their demographic info.

    CHR_-_Pay_Groups_-_08.png

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