Pay Period Processing - Step 1: Review Summary

The Review Summary, or step 1, tab of Pay Period Processing displays a dashboard overview of time data, submission/approval status, and alerts for the selected pay period.

The pie charts displayed regarding Time Cards Submitted and Time Cards Approved reflect the total percentages of all the manager teams listed in the table below. The Manager filter toward the top of the screen dictates which managers are displayed in the table. You can view all managers, which is default in the admin view, or choose to view a single manager at a time by selecting a manager from the drop down and clicking Filter Records.

The grid to the left of the pie charts displays various alerts and pay period relevant data at a glance:

  • Pay Period Status - Indicates whether the pay period has been locked.
  • Emps Off Today - References the time off calendar to give a count of employees who have a time off transaction for the current date. Clicking the link will take you to view the time off calendar.
  • Emps Off Tomorrow - References the time off calendar to give a count of employees who have a time off transaction for tomorrow's date. Clicking the link will take you to view the time off calendar.*
  • Alerts Needing Action - Alerts generated by the system that impact time calculation (Overlapping punches, Missing Punches, etc)
  • Informational Alerts - Alerts generated as a result of configuration options. (Max punch duration, max lunch duration, etc)
  • Approaching OT - Indicated employees within 5 hours of weekly overtime. (Based on pay group setting)
  • Clocked In - Count of employees currently clocked in. Clicking the link will navigate to list of employees filtered by clock status.
  • Clocked out - Count of employees currently clocked out. Clicking the link will navigate to list of employees filtered by clock status.
  • In Late - Count of employee that have punched 15 minutes or later from the start of their schedule.
  • On Break - Count of employees currently punched to break. Clicking the link will navigate to list of employees filtered by clock status.
  • At Lunch - Count of employees currently punched to lunch. Clicking the link will navigate to list of employees filtered by clock status.
  • Out Early - Count of employees that have punched out 15 minutes or earlier to the end of their schedule.

*If employees in California meet eligibility for a meal break penalty the alerts for Emps Off Today/Tomorrow will be combined in the grid and a meal break penalty alert will be present.

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Alerts Needing Action

Alerts Needing Action displays specific employee Time Card error instances.

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  • Time Clock Card: Missing Punch
    • Indicates the employees time card has an in-punch without a corresponding out-punch (the system will not create stand-alone out-punches)
  • No Overtime Rule exists in assigned Default Time Group for Home State of employee
    • The time group assigned to the employee does not have an overtime rule configured for the employee's demographic home state, or the employee is not assigned to a time group. This will prevent the system from determining what hours are overtime or double time and prevent pay rates from applying when pay rates are in use. Time groups are assigned on the entry assignments tab within the time and attendance settings and overtime rules are configured within the time group on the time groups tab.
  • Not Assigned to a Time Group
    • The employee is not assigned to a time group. This will prevent the system from determining what hours are overtime or double time, prevent pay rates from applying, prevent rounding rules from applying, or any other time group/shit based rule. Time groups are assigned on the entry assignments tab within the time and attendance settings.
  • Time Clock Card: Overlapping Punch
    • The employee's time card contains a day with two transactions where the second transaction's in-time is earlier that the prior transactions out-time. This will occur either when time has been manually edited or when there is a rounding mismatch for regular hours vs lunch hours. Manual edits may create overlaps by overlooking the seconds of the prior transaction.
  • Time Clock Card: Time In value is greater than Time Out value
    • The employee's time card contains a punch where the in-punch occurs later in the day than the out-punch. This generally occurs only through manual edits.
  • Time Clock Card: More than one lunch punch exists for same day
    • The employee's time card contains multiple lunch transactions on the same date.

 

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