Self Service Toolkit - Hard Coding Pay Periods for Specific Benefits

If employees have benefit deductions on a different # of pay periods than the pay schedule in the system, then the number of pay period deductions must be hard coded within the plan properties.

  • For example, If the Pay Schedule in the system is a Bi-Weekly schedule with 26 Pay Periods, but employees only have benefit premium deductions on 24 of the 26 pay periods.

OR

If the benefits run on an ‘Off Cycle’ with more than the # of pay periods with deductions, then the number of pay period deductions must be hard coded within the plan properties.

  • For example, if a benefit or the benefit package ran on a 7/1/16 – 6/30/17 “off cycle” with a bi-weekly pay schedule. Although there should be 26 premium deductions, the bi-weekly schedule for that period actually shows 27 pay periods.

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*Note: This can ONLY be done if all employees have the same pay schedule assigned within their demographics. Also this CANNOT be done for Contribution-Based Benefits (FSA, DFSA, HSA, 401k, etc...) For these benefits, refer to the Pay Date Exclusions for Contribution-Based Benefits page below.

To Hard Code a Pay Period Number

  • Click on Settings > Benefit Management
  • Click on the package being configured
  • Click on the ‘Step 2 – Configure Benefit Structure’ tab
  • Click on the Benefit you want to hard code
  • Under ‘Step 2 – Benefit Properties’ type in the number of pay periods you want to hard code next to ‘Pay Periods’
  • Click Save & Continue

Example

For example, if I wanted to hard code the Medical benefit to always calculate the per pay portion based on 24 pay periods, I would click on the Medical benefit.

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Then, I would type in ‘24’ next to ‘Pay Periods’ and then Save & Continue

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